Regular Council Meeting

THAT the Regular Council Meeting Agenda for September 17, 2024 be Regular Council Meeting Minutes September 17, 2024 approved as amended to bring item 11.7 out of consent for discussion.

THAT the Council in Committee Meeting Minutes for September 4, 2024 be approved as presented.

WHEREAS the Municipal Freedom of Information and Protection of Privacy Act, 1990 (MFIPPA) has not been comprehensively reviewed in Page 3 of 9 Regular Council Meeting Minutes September 17, 2024 over 30 years; and WHEREAS municipalities consider transparency an important tool for building and maintaining public trust and recognize the importance of continuously improving; and WHEREAS municipal administrators need legislation that supports effective local program delivery, is responsive to current technology and reflects its original intent of open and accountable government; and WHEREAS MFFIPA presents a number of challenges for municipal staff which can hinder its effectiveness and efficiency when it comes to serving the public; and WHEREAS municipalities should have updated legislation that ensures municipal resources are best allocated; increases trust in public institutions through strengthening accountability, transparency and responsiveness; and addresses the needs of the digital era; and WHEREAS the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) has comprehensively reviewed MFIPPA and put forward recommendations in their submission "Looking Ahead: A Proactive Submission to Modernize the Municipal Freedom of Information and Protection of Privacy Act"; NOW THEREFORE BE IT RESOLVED THAT the Ministry of Public Business and Service Delivery be requested to review MFIPPA and consider recommendations as outlined by AMCTO within their submission, ''

WHEREAS fire vehicles and equipment are directly tied to the delivery of fire protection services, and a safe, reliable and diverse fleet is required to serve operational needs; and WHEREAS fire vehicles and equipment are governed by industry best practices and the application of law, Including the National Fire Protection Association Standards, the Environmental Protection Act and On-Road Vehicle and Engine Emission Regulations; and WHEREAS no funding is available for new trucks, and small and rural municipalities must meet the same as larger municipalities for fire Page 4 of 9 Regular Council Meeting Minutes September 17, 2024 equipment, including additional pressure to move tire trucks out when they reach a specific age, even though they can still meet the safety regulations; and WHEREAS the cost of fire vehicles and equipment along with the cost to heat our halls and fuel our trucks is becoming prohibitive for volunteer services, which account for the majority of firefighters in Canada; and WHEREAS fire departments are also challenged with fewer volunteers to help raise money at a time when the cost and demand of equipment Is rising and the supply of fire apparatuses including fire trucks is shrinking due to raw materials and finished material supply chain delays, along with labour shortages which are preventing the truck manufacturers from ramping up production and meeting their production costs; and WHEREAS these green initiatives and standards have removed the industri

THAT the items listed under the Correspondence - Information Section, items 11.5 - 11.6 be approved by consent and be received by the Corporation of the Township of Madawaska Valley to be filed as information.

THAT By-law 2024-70 Being a By-Law to Appoint an Alternate Septic System Inspector for the Corporation of the Township of Madawaska Valley be read a first, second and third time and finally passed this 17th day of September 2024.

THAT By-law 2024-71 Being a By-Law to Establish Fees for False Alarms Requiring Response by the Township of Madawaska Valley Fire Department be read a first, second and third time and finally passed this 17th day of September 2024.

THAT By-law 2024-72 Being a By-Law to Establish and Enact the Zurakowski Park Committee Terms of Reference be read a first, second and third time and finally passed this 17th day of September 2024.

THAT By-law 2024-73 Being a By-Law to Authorize the Corporation of the Township of Madawaska Valley to Enter into a Memorandum of Understanding with the Zurakowski Park Committee be read a first, second and third time and finally passed this 17th day of September 2024.

THAT the Meeting enter In-Camera Session at 10:41a.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees"; "for the purpose of educating or training the members"; "advice that is subject to solicitor- client privilege, including communications necessary for that purpose," pursuant to the Ontario Municipal Act 2001, c.25, s.239 (2) (b), (e), (f) ,(3.1)(1) "for the purpose of educating or training the members" 1. Confirmation of Minutes August 27, 2024 2. Human Resources Matters 2.1 Overtime Update Report 2.2 Staff Proposal Policy B04 2.3 Corporate Policies-Human Resources- E series 2.4 Human Resources Staffing Updates 3. Municipal Contract Obligations 4. Land surveying(2) registration

THAT By-Law 2024-74 Being a By-Law to Confirm the Proceedings of the Council of the Corporation of the Township of Madawaska Valley at the Regular Council Meeting of September 17, 2024 be read a first, second and third time and finally passed this 17th day of September 2024.

THAT the Regular Council Meeting adjourn at 1:20p.m.