Regular Council Meeting

Regular Council Meeting Minutes April 21, 2026 THAT the Regular Council Meeting Agenda for April 21st, 2026 be approved as amended to include 2 items in closed due to timelines. The Item #4 OCWA correspondence is under section C.25 Section 239 of the Municipal Act (b) and #5 Municipal Contract Obligations is under section (f) and that Council will enter in closed at noon.

THAT the Council in Committee Meeting Minutes for April 8th, 2026 be approved as amended.

THAT Council receive this report for information and direct staff to implement the immediate and short-term utility-reduction measures outlined herein, and further that staff reports back with a detailed long-term Energy Efficiency and Utility Reduction Plan, including capital requirements and projected savings.

Council for the Corporation of the Township of Madawaska Valley Page 4 of 12 Regular Council Meeting Minutes April 21, 2026 supports the Resolution of the Township of Brudenell, Lyndoch and Raglan WHEREAS arable land is a critical and finite resource and; WHEREAS Ontario loses as much as 319 acres off farmland a day and; WHEREAS Ontario's farmland provides food, fiber and fuel to all of Ontario and beyond; NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Madawaska Valley support Bill21, Protect Our FoodAct,2025 and strongly urges the provincial government to support this and every measure to protect our farmland, to aggressively prevent further losses and to ensure the future of agriculture in Ontario for future generations and; THAT a copy of this resolution be sent to the Premier of Ontario, the Minister of Agriculture, Food and Agribusiness, the Minister of the Environment, Conservation and Parks, the Minister of Municipal Affairs and Housing, the Minister of Economic Development, Job Creation and Trade, MPP Billy Denault, Senator Rob Flack, the Ontario Federation of Agriculture, the Association of Municipalities of Ontario, and all Municipalities in Ontario

Council for the Corporation of the Township of Madawaska Valley supports the Resolution of the Township of Brudenell, Lyndoch and Raglan Be It resolved that the Council for the Corporation of the Township of Madawaska Valley supports the resolution from the Township of Brudenell, Lyndoch and Raglan supporting correspondence received from James Bay East regarding a Provincial Bail Notification Program. And further that this resolution be forwarded to the all OPP Detachment Boards and all municipalities in Ontario.

THAT the items listed under the Correspondence - Information Section, items 12.6,12.9,12.10,12.11,12.12,12.13,12.14,12.16, be approved by consent and be received by the Corporation of the Township of Madawaska Valley to be filed as information.

THAT By-Law 2026-38 Being a By-Law to Authorize the Execution of a Development Agreement be read a first, second and third time and finally passed this 21st day of April 2026.

THAT By-Law 2026-39 Being a By-Law to acquire and dedicate land as a Public Highway be read a first, second and third time and finally passed this 21st day of April 2026.

THAT By-Law 2026-40 Being a By-Law to approve a Municipal Election Policy regarding the Use of Corporate Resources for Election Purposes be read a first, second and third time and finally passed this 21st day of April 2026.

THAT By-Law 2026-41 Being a By-Law to Designate Authority to the CAO/Clerk during the Restricted Acts (Lame Duck) Period of Council Page 8 of 12 Regular Council Meeting Minutes April 21, 2026 between Nomination Day to the swearing in of the new Council be read a first, second and third time and finally passed this 21st day of April 2026.

THAT By-Law 2026-42 Being a By-Law to establish a Municipal Election Sign Policy be read a first, second and third time and finally passed this 21st day of April 2026.

THAT By-Law 2026-43 Being a By-Law to Establish the 2026 Tax Rates for the Corporation of the Township of Madawaska Valley be read a first, second and third time and finally passed this 21st day of April 2026.

WHEREAS, volunteers are the backbone of our community, contributing their time, talent, and energy to improve the lives of others and Page 9 of 12 Regular Council Meeting Minutes April 21, 2026 strengthen the values, well-being, and fibre of our municipality; and, WHEREAS, volunteers in the Township of Madawaska Valley serve in vital roles, including mentoring youth, supporting seniors, protecting our environment, managing emergency services, and enhancing community events; and, WHEREAS, these dedicated individuals embody the spirit of compassion and service, contributing significantly to a more vibrant, inclusive, and compassionate place to live; and, WHEREAS, National Volunteer Week is a time to thank, celebrate, and recognize the invaluable contributions of volunteers of all ages and backgrounds; and, WHEREAS, there are residents who individually who are not part of any volunteer group also do their part to maintain the cleanliness of our roads, who support their neighbors and volunteer with local groups; WHEREAS, Council of the Township of Madawaska Valley recognize and appreciate all of the volunteer groups and local individuals who donate their time throughout our community for the betterment of our residents and visitors to our beautiful community; NOW THEREFORE BE IT RESOLVED THAT; I, David Shulist, Mayor of Madawaska Valley Township, with full Council support, do hereby proclaim April 19th through to April 25th, 2026, as National Volunteer Week, and urge all of our c

THAT the meeting enter In-Camera Session at _11:22am______ to discuss matters pertaining to "Litigation or potential litigation , including matters before administrative tribunals, affecting the municipality or local boards;", and "personal matters about an identifiable individual, including municipal or local board employees;", and "Advise that is subject to solicitor-client privilege, including communications necessary for that purpose" pursuant to the Ontario Municipal Act, S.O. 2001, c.25, Section 239 (2)(b), (c), (e) (f). 1. Minutes- Closed Session of Council in Committee March 17, 2026. 2. Treasurer Report - Tax Exempt Properties 3. Treasurer Report -Human Resources Inter-Departmental staff time allocation AGENDA APPROVED AS AMENDED TO INCLUDE: 4. OCWA Correspondence pursuant to Ontario Municipal Act, S.O. 2001, c.25, Section 239 (2)(b) 5. Municipal Contract Obligations(Closed July 2025) pursuant to the Ontario Municipal Act, S.O. 2001, c.25, Section 239 (2)(f)

THAT the Council of the Corporation of the Township of Madawaska Valley does hereby direct staff on all items number 1,2,3,4,5 and approved the closed meeting minutes of March 17th, 2026 as presented.

THAT By-Law 2026-44 Being a By-Law to Confirm the Proceedings of the Council of the Corporation of the Township of Madawaska Valley at the Regular Council Meeting of April 21st, 2026 be read a first, second and third time and finally passed this 21st day of April 2026.

THAT the Regular Council Meeting adjourn at 1:26pm.