Regular Council Meeting

THAT the Regular Council Meeting Agenda for May 20th, 2026 be approved as amended to confirm the tentative closed session and By- Law 2026-50 preamble include 'repeal and replace' instead of amend By- law 2006-26.

Page 2 of 16 Regular Council Meeting Minutes May 20, 2026 THAT the Public Meeting Minutes for May 5th, 2026 be approved as presented.

THAT the Council in Committee Meeting Minutes for May 5th, 2026 be approved as presented.

THAT Council receive the Municipal Clerks' Procedures Manual for the 2026 Municipal Elections.

THAT the Council of the Corporation of the Township of Madawaska Valley does hereby support the County of Renfrew resolution as attached, endorsing the advancement of the Ottawa Valley Trade Corridor Improvement Project; AND THAT the Council of the Corporation of the Township of Madawaska Valley affirms its support for strategic investments in the Highway 17 corridor as a critical component of Canada's national transportation and trade network; AND THAT this recommendation be circulated to all Ontario Municipalities, MPP Billy Denault, MP Cheryl Gallant, the Association of municipalities of Ontario (AMO), Minister of Transportation Prabmeet Sakaria, and other relevant stakeholders for advocacy and action

WHEREAS The Province of Ontario has undertaken significant changes to the retail alcohol marketplace, resulting in the closure of numerous Beer Store locations, particularly in small towns and rural communities, reducing access points for the return of empty alcohol containers; and The Beer Store operates Ontario’s deposit return system, and its closures have transferred the responsibility for empty container returns to small, independently owned rural retailers, often making them the sole return location within vast geographic areas; and Small rural convenience stores and LCBO Convenience Outlet (LCO) operators are mandated to accept empty alcohol containers as a condition of their licence, requiring substantial investments in infrastructure, storage space, staffing, health and safety measures, and insurance; and Large grocery chains, big-box retailers, and LCBO-operated retail stores selling alcohol are not currently required to accept empty alcohol container returns, creating an uneven and unfair regulatory environment; and Privately owned rural retailers receive little to no compensation for the labour, space, operational costs, and risks associated with processing empty returns, while the recycling system generates significant revenue at the provincial and corporate level; and The burden of empty returns has increased dramatically following Beer Store closures, particularly during peak seasonal and tourist periods, placing small rural businesses at risk of financial inst

Whereas municipal public works employees and contracted service providers are responsible for maintaining critical infrastructure including roads, sidewalks, bridges, drainage systems, and winter maintenance operations that are essential to public safety and emergency response; and Whereas during significant weather events and emergencies, these Page 6 of 16 Regular Council Meeting Minutes May 20, 2026 workers act as frontline responders, ensuring routes remain open for ambulances, fire services, police, school transportation, and the travelling public; and Whereas municipalities across Ontario are reporting an increase in harassment, threats, intimidation, and dangerous interference from members of the public directed at municipal workers and subcontractors while they perform their duties; and Whereas these behaviours have included verbal abuse, threats of violence, obstruction of equipment, and actions that delay or disrupt winter maintenance and emergency response operations, placing workers and the broader public at risk; and Whereas interference with municipal operations during storms and emergencies jeopardizes service levels, delays critical response times, and creates significant occupational health and safety risks; and Whereas the Association of Ontario Road Supervisors (AORS) has formally called on the Province of Ontario to strengthen legislative protections, enforcement support, and consequences for those who threaten or obstruct municipal public works staff and

THAT Council directs the CAO/Clerk to proceed with reaching out to adjoining municipalities that have expressed interest in a joint delegation to AMO and; THAT Council directs the CAO/Clerk to attend AMO as part of said delegation

THAT the items listed under the Correspondence - Information Section, item 11.6 be approved by consent and be received by the Corporation of the Township of Madawaska Valley to be filed as information.

THAT By-Law 2026-50 Being a By-Law to repeal and replace the Zoning By-law 2006-26 of the Corporation of the Township of Madawaska Valley, be read a first, second, and third time, and finally passed as amended this 20th day of May, 2026 David Shulist For Mary Blank For Shelley Maika For Linda Neuman Against

THAT By-Law 2026-51 Being a By-Law to repeal and replace By-law 2026- 48 to enact Rules and Regulations for the installation, repair, maintenance and access to Water Meters and related appurtenances including the Billing and Collection of Charges for Water Usage and the Penalties for Offences be read a first, second, and third time, and finally passed this 20th day of May, 2026

THAT By-Law 2026-52 Being a By-Law to approve the retainer and authorization agreement between Lerners LLP and the Corporation of the Township of Madawaska Valley be read a first, second, and third time, and finally passed this 20th day of May, 2026

THAT By-Law 2026-53 Being a By-Law to authorize the entering into and execution of a Subdivision Agreement between Combermere Lodge Limited and The Corporation of the Township of Madawaska Valley be read a first, second, and third time, and finally passed this 20th day of May, 2026.

THAT By-Law 2026-54 Being a By-Law to Acquire Land and Dedicate Land as a Public Highway be read a first, second, and third time, and finally passed this 20th day of May, 2026.

THAT By-Law 2026-55 Being a By-Law to Acquire Land for Future Municipal Purposes be read a first, second, and third time, and finally passed this 20th day of May, 2026

THAT By-Law 2026-56 Being a By-Law to Acquire Land as a Public Highway be read a first, second, and third time, and finally passed this 20th day of May, 2026 Page 10 of 16 Regular Council Meeting Minutes May 20, 2026

THAT By-Law 2026-57 Being a By-Law to Amend By-Law 2006-26 as amended, of the Township of Madawaska Valley be read a first, second, and third time, and finally passed this 20th day of May, 2026

THAT By-Law 2026-58 Being a By-Law to approve the services agreement between MTE Paralegal Professional Corporation and the Corporation of the Township of Madawaska Valley be read a first, second, and third time, and finally passed this 20th day of May, 2026

THAT Council direct staff to proceed with a report for the June Council in Committee meeting with information and costs on the Granicus program to provide services that would license, regulate, and provide compliance Page 12 of 16 Regular Council Meeting Minutes May 20, 2026 modules for a Short-Term Rental Program that would include the licensing, compliance, and regulating modules to be funded from the Modernization Fund Reserve.

THAT the meeting enter In-Camera Session at 11:17am to discuss matters pertaining to "the security of the property of the municipality or local board" pursuant to the Ontario Municipal Act, S.O. 2001, c.25, Section 239(2) (a). 1. Municipal Contract Obligations: July 14, 2025 closed session update

THAT By-Law 2026-59 Being a By-Law to Confirm the Proceedings of the Council of the Corporation of the Township of Madawaska Valley at the Regular Council Meeting of May 20th, 2026 be read a first, second and Page 13 of 16 Regular Council Meeting Minutes May 20, 2026 third time and finally passed this 20th day of May 2026.

THAT the Regular Council Meeting adjourn at 12:14pm.