Special Council Meeting

THAT the Special Council Meeting Agenda for Wednesday, January 24, 2018 be approved as presented.

THAT the Meeting enter In-Camera Session at 9:18 a.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", "labour relations or employee negotiations", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(b)(d)(e)(f). 1. Fire Vehicle Procurement - Chief Fire Official 2. E-Mail from Amanda Ibbotson - January 22, 2018 RE: Litigant Communications 3. Employee's Cell Phone Needs - CAO/Clerk 4. Employee Attendance Matter - CAO/Clerk 5. Employee's Training - CAO/Clerk

The Meeting returned to Open Session at 3:03 p.m.

THAT the CAO/Clerk is directed to contact the Township Lawyer, Angela Brown of Templeman Menninga for advice and support to facilitate the purchase of the in-stock 2017 Freightliner Commercial Pumper/Tanker, 2000 Imperial Gallon Tank, with a 1250GPM pump manufactured by Darley, from Darch Fire Emergency Vehicle Sales for $336,000 plus HST for delivery within 1-2 weeks; AND THAT the CAO/Clerk abide by Angela Brown's recommendations and advice to ensure that the Township's interests are protected regarding the solvency of the supplier and manufacturer of the vehicle; the validity of warranties; preliminary condition inspection and final delivery inspection of the vehicle; all required certifications for such fire vehicles within the Province of Ontario; issuance of a contract to purchase the vehicle in lieu of providing a Special Council Meeting - January 24, 2018 financial deposit; full payment via certified cheque upon final acceptance and delivery of the vehicle with full and clear title within the time frames; and any other issues identified or raised by Ms. Brown.

THAT By-Law 2018-06 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Special Council Meeting of January 24th, 2018 be given first and second reading this 24th day of January 2018.

THAT By-Law 2018-06 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Special Council Meeting of January 24th, 2018 be given third and final reading this 24th day of January 2018.

THAT the Meeting adjourn at 3:11 p.m.