Regular Council

THAT Council amend the title of the delegation to read "Iwona Mooney, Chair, Barry's Bay and Area Public Library Board".

THAT the Regular Council Meeting Agenda for January 6, 2014 be approved with the following amendments: Amend the title of the Delegation - Iwona Mooney, Chair, Barry's Bay and Area Public Library Board; Remove By-Law 2014-04 - Item #9.4 and renumber subsequent by-laws; Regular Council - January 06, 2014 Add Cost of Living as Item # 11.10 and Add Special Council Meeting as Item #11.11.

THAT Council approve the name The Township of Madawaska Valley Public Library and this change be formalized through a By-Law.

THAT the Regular Council Meeting Minutes of December 16, 2013 be approved as presented.

THAT the Killaloe Community Policing Advisory Meeting Minutes of July 24th, 2013 and September 12th, 2013 be accepted as presented.

THAT the Finance Committee Meeting Minutes of December 17, 2013 be approved as presented with the following recommendations: 1. THAT the Finance Committee Meeting recommend the approval of a vacancy rebate for the following property: Roll Number Rebate Amount 026-010-59350 444.59 2. THAT the Finance Committee Meeting recommend the approval of the tax reductions as presented (attached) 3. THAT the Finance Committee recommend Council approve the following 2013 year-end budget adjustments: 4. THAT the 2013 amounts budgeted to be transferred from Reserves be reduced from $654,750 to $266,700 and from Reserve Funds be reduced from $2,000 to $0 comprising of adjustments to the following allocations: Budget Amount Amended Amount Reduction Working Fund Reserve 40,000 0 40,000 Building Reno/Replacement Reserve 30,000 0 30,000 Fire Equipment Reserve 16,000 0 16,000 Connecting Link Reserve 18,498 0 18,498 Investing in Ontario Reserve Fund 2,000 0 2,000 Barry’s Bay Landfill Rehab Reserve 84,052 0 84,052 Landfill Rehabilitation Reserve 40,000 0 40,000 Rec Building Reno/Replace Reserve 50,000 15,000 35,000 PJY Arena Reserve 52,320 30,820 21,500 Visitor & Arts Centre Reserve 3,000 0 3,000 5. THAT the 2013 amounts budgeted to be transferred into Reserves be increased in the following budgets: a) In the General Administration Budget i) $88,865 into the Working Fund Reserve b) In the Fire Services Budget i) $9,200 into the Fire Equipment Reserve c) In the Waste Disposal Budget i) $6,200 into t

THAT By-Law 2014-01 Being a By-law for the appointment of a Municipal By-Law Enforcement Officer for The Corporation of the Township of Madawaska Valley be given first and second reading this 6th day of January 2014.

THAT By-Law 2014-01 Being a By-law for the appointment of a Municipal By-Law Enforcement Officer for The Corporation of the Township of Madawaska Valley be given third and final reading this 6th day of January 2014.

THAT By-Law 2014-02 Being a By-Law for the appointment of an Animal Control Officer for The Corporation of the Township of Madawaska Valley be given first and second reading this 6th day of January, 2014.

THAT By-Law 2014-02 Being a By-Law for the appointment of an Animal Control Officer for The Corporation of the Township of Madawaska Valley be given third and final reading this 6th day of January, 2014.

THAT By-Law 2014-03 Being a By-Law to authorize the execution of a Capacity Funding Contribution Agreement between Her Majesty The Queen in Right of Ontario as represented by the Minister of Rural Affairs ("MRA") and The Corporation of The Township of Madawaska Valley be given first and second reading this 6th day of January 2014.

THAT By-Law 2014-03 Being a By-Law to authorize the execution of a Capacity Funding Contribution Agreement between Her Majesty The Queen in Right of Ontario as represented by the Minister of Rural Affairs ("MRA") and The Corporation of The Township of Madawaska Valley be given third and final reading this 6th day of January 2014.

THAT By-Law 2014-05 Being a By-Law to provide for the closing and stopping up of parts of an original allowance for road along the shore of Long Lake in front of Lots 13 and 14 Concession 9 in the geographic Township of Radcliffe, in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting land owners; and To govern the acquisition of lands in Lot 14 Concession 9 in the geographic Township of Radcliffe in the Township of Madawaska Valley in the County of Renfrew for road widening purposes be given first and second reading this 6th day of January, 2014.

WHEREAS, municipal building officials are the main practitioners of the Ontario Building Code (OBC) and use the OBC on a daily basis in the carrying out of their duties; AND WHEREAS Bill 124 that passed in 2005 required all municipal building officials to undertake a series of qualification exams; AND WHEREAS a subsequent regulation 332/12 (knowledge and maintenance examinations) requires our already qualified officials to requalify by taking a similar series of qualification exams again; AND WHEREAS this requalification process will provide municipalities with financial hardships in terms of registration costs, mileage costs, days away from the office to undertake their regular duties in performing timely inspections that is expected by the building industry; AND WHEREAS, municipal building officials acknowledge the need to stay current with legislation and to undergo necessary training to do so; AND WHEREAS, the builders and home owners will suffer slower response time for building permits and inspections until all of the building officials are qualified; NOW THEREFORE, The Township of Madawaska Valley supports The Corporation of the County of Lambton, in support of the Southwestern Chapter of the Ontario Building Officials Association resolves: THAT any amendments to the OBC include provisions for training opportunities rather than requalification examinations as the means by which building officials remain current of changes to the OBC. THAT municipal building officials,

WHEREAS: Heart disease and stroke take the life of one Canadian every 7 minutes. AND WHEREAS: The Heart and Stroke Foundation, a volunteer-based health charity, leads in preventing and reducing the impact of heart disease and stroke. The Foundation protects the lives of all Canadians by funding life-giving scientific research and medical advances, the promotion of healthy living, education and social change. AND WHEREAS: February is Heart Month in Canada, during which the Heart and Stroke Foundation Person-to-Person Campaign takes place, to support on- going heart disease and stroke research and programs; AND WHEREAS: We applaud and commend the thousands of volunteers, staff and researchers of the Heart and Stoke Foundation of Ontario for their dedication and commitment and wish them continued success; I, THEREFORE: proclaim that the month of February be observed as "Heart Month" in The Township of Madawaska Valley. I further urge all citizens to co- operate with the Heart and Stroke Foundation of Ontario Person-to-Person Campaign, and all civic, social and fraternal organizations and business establishments to give this campaign the greatest possible support. Put your heart into it and make a difference!

THAT Council approve the membership invoice to the Association of Municipalities of Ontario in the amount of $2,757.14 (HST included).

THAT WHEREAS the Municipal Property Assessment Corporation (MPAC) is able to , and routinely adjusts assessed values for tax purposes for the current year and for up to two prior years on properties where development has occurred and a building permit has been obtained, and where severances have been granted; AND WHEREAS the Township has discovered several instances where development has occurred where no building permit has been obtained and has provided proof of the existence of the development (including photographs) and requested that MPAC retroactively assess those properties in the same manner and for the same time periods; AND WHEREAS requests for re-assessment sent in by the Township as much as 20 months ago have not been dealt with, and MPAC has advised that requests made in the summer of 2013 are 'too late' to allow a reassessment for 2013; AND THAT the Township has been advised that the re-assessments will only apply to the 2014 taxation year (if indeed they are re-assessed in 2014), and may not be applied to the two previous years, resulting in a loss of tax revenue to not only the Township but also the County of Dufferin and the School Boards for at least one taxation year (despite the fact they have been identified as existing/occupied in a previous year) and for as much as three years in situations where the building(s) have existed for that length of time but have never been assessed; AND WHEREAS this appears to reward those who choose not to obtain building p

THAT Council approve a cost of living increase at a rate of 1.1 percent to non- unionized employees effective for the first payroll of 2014.

THAT Council approve not add Heavy Extrication Services to the present core services offered by the Madawaska Valley Fire Department; Regular Council - January 06, 2014 AND THAT we have never offered this service, either ourselves or through formal contract it is our understanding there is no requirement that we must provide it following the decision that was made by the Rescue Committee to discontinue offering this service through the Renfrew County Mutual Aid Plan.

THAT the Meeting enter In-Camera Session at 8:41 p.m.to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board"; "litigation or potential litigation, including matters before administration tribunals, affecting the municipality or local board", Ontario Municipal Act 2011, c.25, s.239 (2)(b)(e). 1. Regular Council Meeting Minutes - In-Camera - December 16, 2013 "personal matters about an identifiable individual, including municipal or local board"; "litigation or potential litigation, including matters before administration tribunals, affecting the municipality or local board", Ontario Municipal Act 2011, c.25, s.239 (2)(b)(e).

THAT the Meeting return to open session at 8:43 p.m.

THAT By-Law 2014-06 Regular Council - January 06, 2014 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of January 6th, 2014 be given first and second reading this 6th day of January, 2014.

THAT By-Law 2014-06 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of January 6th, 2014 be given third and final reading this 6th day of January, 2014.

THAT the Meeting adjourn at 8:44 p.m.