Regular Council

THAT the Regular Council Meeting Agenda for Monday, August 18, 2014 be approved as amended.

THAT the Public Meeting Minutes of August 5, 2014 be approved as presented.

THAT the Regular Council Meeting Minutes of August 5, 2014 be approved as presented.

THAT the Recreation, Heritage and Community Economic Development Committee Meeting Minutes of August 6, 2014 be approved as presented with the following recommendations: 1. THAT the Recreation, Heritage, Community and Economic Development Committee recommend Council accept the donation request from the Canadian Blood Donor Clinic for the Paul J. Yakabuski Community Centre on the following dates: May 28, July 30, October 1, December 2, 2014 and February 4, 2015. 2. THAT the Recreation, Heritage, Community and Economic Development Committee recommend Council accept the donation request from the Community Resource Centre (Killaloe) Inc. in the amount of $300.00 for a Christmas Food and Toy Drive. 3. THAT the Recreation, Heritage, Community and Economic Development Committee recommend that Council direct staff to proceed with the used condenser water pump and the new poly tank for the condenser unit at the Paul J. Yakabuski Community Centre.

THAT the Finance Committee Meeting Minutes of August 12, 2014 be approved as presented with the following recommendations: 1. THAT the Finance Committee recommend Council approve vacancy rebates for the following properties: Roll Number Rebate Amount Regular Council - August 18, 2014 024-030-27170 $ 586.44 026-010-47500 520.23 026-010-51600 281.77 026-010-57825 576.98 026-010-61705 1224.90 026-010-59350 446.92 026-020-09900 476.60 028-025-19300 553.34 028-025-26300 1276.67 028-025-29850 882.22 028-025-30200 1409.35 028-025-57897 648.69 2. THAT the Finance Committee recommend Council proceed with a By-Law to delegate authority for decisions to the Chief Administrative Officer/Clerk in the event that Council is subject to Section 275 of the Municipal Act, 2001 regarding "Restricted Acts After Nomination Day".

THAT the Human Resource Committee Meeting Minutes of August 12, 2014 be approved as presented with the following recommendations: 1. THAT the Human Resource Committee recommend Council acknowledge Remembrance Day as a paid holiday for both full time and part time staff. 2. THAT the Human Resource Committee recommend Council approve and adopt the draft Township of Madawaska Valley Corporate Policies and Procedures as amended and update the appropriate by-law and appendix. 3. THAT the Human Resource Committee recommend Council initiate a formal succession planning program and direct the CAO/Clerk to distribute the Declaration of Interest forms to all non-union staff.

THAT the Roads, Property and Planning Committee Meeting Minutes of August 13, 2014 be approved as presented with the following recommendations:. 1. THAT the Roads, Property and Planning Committee recommend Council update By-Law 2004-72 to reflect the current needs of the municipality. Regular Council - August 18, 2014 2. THAT the Roads, Property and Planning Committee recommend Council approve the CAO/Clerk to initiate the tender for real estate services once the new Sale of Land by-law has been drafted, presented and approved. 3. THAT the Roads, Property and Planning Committee recommend Council approve the application for Shoreline Road Allowance for John Douglas Gould, Part Lot/Lot 110, Concession R"B"N on Reference Plan 49R-4405, geographic Township of Jones now in the Township of Madawaska Valley. 4. THAT the Roads, Property and Planning Committee recommend Council approve Bell Mobility/Thomas M. Serran a second entrance on Lot 6, Con 2, Radcliffe as it meets the criteria of By-Law 2007-58 Regulation of Entranceways upon the municipal roads in the Township of Madawaska Valley.

THAT By-Law 2014-89 Being a By-Law to authorize the entering into and execution of an Agreement between Her Majesty The Queen in Right of Ontario, as represented by the Ontario Trillium Marketing Partnership Corporation (OTMPC) and the Corporation of The Township of Madawaska Valley be given first and second reading this 18th day of August 2014.

THAT By-Law Number 2014-90 Regular Council - August 18, 2014 Being a By-Law with respect to the establishment of Corporate Policies and Procedures for The Corporation of The Township of Madawaska Valley be given first and second reading this 18th day of August 2014.

THAT By-Law Number 2014-90 Being a By-Law with respect to the establishment of Corporate Policies and Procedures for The Corporation of The Township of Madawaska Valley be given third and final reading this 18th day of August 2014.

THAT By-Law 2014-91 Being a By-Law to delegate authority for decisions to the Chief Administrative Officer/Clerk in the event that Council is subject to Section 275 of the Municipal Act, 2001 regarding "Restricted Acts after Nomination Day" be given first and second reading this 18th day of August 2014.

THAT By-Law 2014-91 Being a By-Law to delegate authority for decisions to the Chief Administrative Officer/Clerk in the event that Council is subject to Section 275 of the Municipal Act, 2001 regarding "Restricted Acts after Nomination Day" be given third and final reading this 18th day of August 2014.

THAT Council adopt the following resolution in order that staff can proceed with adding an additional administrator to the CUETS account: WHEREAS it is in the interest of the Corporation to enter into arrangements for the provision of a borrowing relationship with The Toronto-Dominion Bank, Regular Council - August 18, 2014 operating a division as CUETS Financial (“CUETS Financial”) and, if required, to provide security and agreements therefore; BE IT RESOLVED THAT: 1. The Corporation is authorized to: (a) open, maintain and operate one or more credit card accounts with CUETS Financial and to do all things in relation thereto; (b) enter into credit agreements from time to time with CUETS Financial using CUETS Financial’s standard forms and to borrow money from CUETS Financial pursuant to the credit facilities described in such agreements; and (c) enter into further arrangements for the provision of other financial services with CUETS Financial. 2. The Corporation is authorized and directed to create, execute and deliver in favour of CUETS Financial: (a) CUETS Financial’s standard documentation for the opening and operation of one or more credit card accounts; (b) the credit agreements

THAT Council supports the Corporation of the Township of Killaloe, Hagarty and Richards in their request to the Minister of Natural Resources that the current Bonnechere River Water Management Plan, which affects Round Lake, not be "grandfathered" under the new Lakes and Rivers Improvement Act amendments until a comprehensive review of the plan is completed.

THAT the meeting enter In-Camera Session at 7:37 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local Regular Council - August 18, 2014 board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(f). 1. Regular Council Meeting Minutes - IN-CAMERA - August 5, 2014 "security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(f). 2. Recreation, Heritage and Community Economic Development Committee Meeting Minutes - IN-CAMERA - August 6, 2014 "security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b). 3. Human Resource Committee Meeting Minutes - IN-CAMERA - August 12, 2014 "personal matters about an identifiable individual, including municipal or local board employees", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(f). 4. Roads, Property and Planning Committee Meeting Minutes - IN- CAMERA - August 13, 2014 "the security of t

THAT the Meeting return to Open Session at 7:45 p.m.

THAT By-Law 2014-92 Being a By-Law to confirm the proceedings of the Council of The Corporation of the Township of Madawaska Valley at a Regular Council Meeting of August 18, 2014 be given first and second reading this 18th day of August, 2014. Regular Council - August 18, 2014

THAT By-Law 2014-92 Being a By-Law to confirm the proceedings of the Council of The Corporation of the Township of Madawaska Valley at a Regular Council Meeting of August 18, 2014 be given third and final reading this 18th day of August, 2014.

THAT the Meeting adjourn at 7:49 p.m.