Regular Council

THAT the Regular Council Meeting Agenda for Monday, January 18, 2016 be approved as amended.

THAT the Regular Council Meeting Minutes for December 21, 2015 be approved as presented.

THAT the Finance and Administration Committee Meeting Minutes of January 11, 2016 be approved as presented with the following recommendations: 1. THAT the Finance and Administration Committee recommend Council credit Invoice #4237 in the amount of $150 (plus taxes) for the September 2015, Paul J. Yakabuski Community Centre canteen rental as the canteen did not open until October 1, 2015. 2. THAT the Finance and Administration Committee recommend to Council THAT the 2015 amount budgeted to be transferred from Reserves be reduced by $245,900 as follows: Budget Amended Reduction Amount Amount Landfill 175,620 0 175,620 Rehabilitation Reserve Regular Council - January 18, 2016 Barry’s Bay 74,380 4,100 70,280 Landfill Rehabilitation Reserve 250,000 4,100 245,900 3. THAT the Finance and Administration Committee recommend: i. THAT Council approve the withdrawal of $48,536.94 from the Water System - Lifecycle Reserve to fund the 2015 expenditures associated with the repair and replacement of the watermain under the Connecting Link between Dunn Street and Bay Street. ii. THAT Council reduce the amount

THAT the Recreation, Heritage and Culture Committee Meeting Minutes of January 12, 2016 be approved as presented with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommend Council approve the Canadian Blood Services Blood Donor Clinics for 2016 as presented. 2. THAT the Recreation, Heritage and Culture Committee recommend Council approve the George Vanier Catholic School donation request for a rink flood as presented. 3. THAT the Recreation, Heritage and Culture Committee recommend Council approve the Renfrew County Science and Technology Fair donation request in the amount of $300.00. 4. THAT the Recreation, Heritage and Culture Committee recommend Council approve the Artists in Residence Program donation request with the stipulation that any donations received from any performances being held be used to offset costs incurred for the performance and any remaining balance be donated to the Combermere Recreation Committee (AMENDED). 5. THAT the Recreation, Heritage and Culture Committee recommend Council accept the report of Grant Updates as information; AND THAT the Committee supports the submission of the Canada Summer Job Grant, Ontario Sports and Recreation Communities Fund, Senior Community Grant and the Healthy Kids Community Challenge Grant. 6. THAT the Recreation, Heritage and Culture Committee recommend Council accept the report of 2016 Madawaska Valley Visitor and Art Centre Business Plan as information. 7. THAT the Recreatio

Regular Council - January 18, 2016 THAT By-Law 2015-107 Being a By-law to amend By-Law 2014-90 with respect to Policy #E-01 (Hours of Work and Overtime Policy) of the Corporate Policies and Procedures for The Corporation of The Township of Madawaska Valley be given third and final reading this 18th day of January 2016.

THAT By-Law 2015-112 Being a By-Law to Adopt in principle a Strategic Plan - entitled "The Path Forward" for the Township of Madawaska Valley be given third and final reading this 18th day of January 2016.

THAT By-Law 2016-01 Being a By-Law to amend By-Law 2006-26 of the Township of Madawaska Valley as amended be given first and second reading this 18th day of January 2016.

THAT By-Law 2016-01 Regular Council - January 18, 2016 Being a By-Law to amend By-Law 2006-26 of the Township of Madawaska Valley as amended be given third and final reading this 18th day of January 2016.

THAT the applicant of the site specific zoning amendment, Nelson and Rita Neuman, provide staff with a site plan of 12 Paugh Lake Road for review and approval.

THAT By-Law 2016-02 Being a By-Law to establish a Water and Wastewater Leak Adjustment Policy with respect to the Standard Operating Procedures of the Water and Wastewater Systems for The Corporation of The Township of Madawaska Valley be given first and second reading this 18th day of January 2016.

THAT By-Law 2016-02 Being a By-Law to establish a Water and Wastewater Leak Adjustment Policy with respect to the Standard Operating Procedures of the Water and Wastewater Systems for The Corporation of The Township of Madawaska Valley be given third and final reading this 18th day of January 2016.

THAT By-Law 2016-03 Being a By-Law to establish a Schedule of Fees for The Corporation of The Township of Madawaska Valley be given first and second reading this 18th day of January 2016 as amended.

THAT By-Law 2016-03 Being a By-Law to establish a Schedule of Fees for The Corporation of The Township of Madawaska Valley be given third and final reading this 18th day of January 2016.

THAT the Meeting enter In-Camera Session at 8:32 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees"; "advice that is subject to solicitor-client privilege, including Regular Council - January 18, 2016 communications necessary for that purpose", Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(f). 1. Regular Council Meeting Minutes - In-Camera - December 21, 2015 2. Finance and Administration Committee Meeting Minutes - In-Camera - January 11, 2015

THAT the Meeting return to Open Session at 8:50 p.m.

THAT By-Law 2016-04 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of January 18th, 2016 be given first and second reading this 18th day of January 2016.

THAT By-Law 2016-04 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of January 18th, 2016 be given third and final reading this 18th day of January 2016.

THAT the Meeting adjourn at 8:52 p.m.