Regular Council

THAT the Regular Council Meeting Agenda for Monday, May 7, 2018 be approved as amended.

THAT the Regular Council Meeting Minutes for April 17, 2018 be approved as presented.

THAT the Special Council Meeting Minutes for April 18, 2018 be approved as presented.

THAT the Special Council Meeting Minutes for April 25, 2018 be approved as presented.

THAT the Special Council Meeting Minutes of April 27, 2018 be approved as presented

THAT the Recreation, Heritage and Culture Committee Meeting Minutes for April 18, 2018 be accepted as presented with the following recommendations: 1. THAT the Recreation, Heritage and Culture Committee recommend to Council to proceed with having the UV System removed from the Combermere Community Centre; AND THAT a dishwasher is purchased and installed at the Combermere Community Centre. 2. THAT the Recreation and Heritage and Culture Committee recommend to Council to place the Celebrate Canada 2018 funding to the Canada Day Budget Allocation; Regular Council - May 07, 2018 AND THAT $1000.00 each is allocated to the Wilno Heritage Society, Royal Canadian Legion, and Combermere Recreation Committee for Canada Day Celebrations; AND THAT the remaining balance is allocated fairly throughout the Municipality for Canada Day Celebrations.

THAT the Development and Property Committee Meeting Minutes for April 26, 2018 be approved as presented with the following recommendations: 1. THAT the Development and Property Committee recommend to Council that Severance Application B01/18, be approved as applied for, as a lot addition for residential purposes. 2. THAT the Development and Property Committee recommend to Council to approve having a draft map created and provided to the Acting Clerk to distribute electronically to Committee Members and in the interest of time provide to Council to approve.

THAT the Finance and Administration Committee Meeting Minutes for April 30, 2018 be approved as presented with the following recommendations: 1. THAT the Finance and Administration Committee recommend to Council to provide Communities in Bloom (CIB) a payment of $600.00; AND THAT in return the Communities in Bloom Committee will provide the supplies and prepare hanging winter baskets for the Railway Station in 2018. 2. THAT the Finance and Administration Committee recommend to Council to approve the payment in the amount of $1030.98 to the Combermere Karate Club being the 2017/18 karate membership fees collected less expenses paid out. 3. THAT the Finance and Administration Committee recommend to Council to approve the donation request for the Huntington's Disease Volleyball Regular Council - May 07, 2018 Tournament as presented, excluding the fourth volleyball court, the cost of which will be considered during budget deliberations. 4. THAT the Finance and Administration Committee recommend to Council to move the Horticultural Society donation request in the amount of $2000 (based on the 2017 allocation) to budget deliberation in Parks-Equipment Purchase/Other Expense - Flowers/Beautification. 5. THAT the Finance and Administration Committee recommend to Council to accept the additional work change order MV-2018-01-001 for Tender MV 2018- 01 Old Barry's Bay Road Rehabilitation from Greenwood Paving Limited in the amount of $367,010.00 excluding taxes subject to requirements o

THAT the Operations Committee Meeting Minutes of May 2, 2018 be approved as presented with the following recommendation: 1. THAT the Operations Committee recommend that Council approve the completion of the remaining 2.7 km of Old Barry's Bay Road in conjunction with the current construction project in 2018.

THAT By-Law 2018-55 Being a By-Law to amend By-Law Number 2006-26 of The Township of Madawaska Valley, as amended be given first and second reading this 7th day of May, 2018.

THAT By-Law 2018-55 Being a By-Law to amend By-Law Number 2006-26 of The Township of Madawaska Valley, as amended be given third and final reading this 7th day of May, 2018.

THAT By-Law 2018-56 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given first and second reading this 7th day of May 2018.

THAT By-Law 2018-57 Being a By-Law to appoint a Chief Administrative Officer/Clerk, for the Corporation of the Township of Madawaska Valley and to define the duties thereof be given first and second reading this 7th day of May 2018.

THAT By-Law 2018-57 Being a By-Law to appoint a Chief Administrative Officer/Clerk, for the Corporation of the Township of Madawaska Valley and to define the duties thereof be given third and final reading this 7th day of May 2018.

WHEREAS, in Canada, we are fortunate to have a multitude of communities committed to fostering civic pride, environmental responsibility and beautification; and WHEREAS, communities are committed to ensuring sustainable development for future generations; and WHEREAS, participation in Communities in Bloom builds communities, strengthens volunteer and community development, enhances social interaction, and creates community pride; and Regular Council - May 07, 2018 WHEREAS, the benefits provided by Communities in Bloom may boost the economy, create sustainability, enhance property values, attract new business, and increase tourism; and WHEREAS, our parks, open spaces, green spaces and trails ensure sustainability, provide space to enjoy nature, help maintain clean air and water, and preserve plant and animal wildlife; and WHEREAS, all community levels: municipal, residential, commercial and institutional work together to ensure the voluntary sector and private enterprise throughout the Country participate in the planning, development and operation of recreation and parks programs, services and facilities. NOW, THEREFORE BE IT RESOLVED, that Communities in Bloom does hereby proclaim that the week of May 7, has been designated as Communities in Bloom Week which will annually recognize and celebrate the benefits derived from Communities in Bloom and the countless volunteers and individuals that make our communities great places to live. THEREFORE, the Township of Madawaska Valley

THAT Council authorize staff to proceed with tendering the refrigeration panel for the Paul J. Yakabuski Community Centre.

THAT the Meeting recess at 5:43 p.m.

THAT the Meeting enter In-Camera Session at 5:57 p.m. to discuss matters pertaining to "the security of the property of the Municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "labour relations or employee negotiations", "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", "a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of person, or organization," Ontario Municipal Act 2011, c.25, s.239 (2)(a)(b)(d)(e)(f)(i). 1. Regular Council Meeting Minutes - In-Camera - April 17, 2018 2. Special Council Meeting Minutes - In-Camera - April 18, 2018 3. Special Council Meeting Minutes - In-Camera - April 25, 2018 4. Special Council Meeting Minutes - In-Camera - April 27, 2018 5. Development and Property Committee Meeting Minutes - In-Camera - April 26, 2018 6. Finance and Administration Committee Meeting Minutes - In-Camera - April 30, 2018 7. Memorandum - Finance Clerk -May 1, 2018 RE: Overtime 8. Report Mayor Love - May 7, 2018 RE: Sta

THAT the Meeting return to Open Session at 8:53 p.m.

THAT in the absence of a Chief Administrative Officer, Council approves the vacation and/or leave requests submitted by municipal staff as of May 7, 2018

THAT in the absence of a Chief Administrative Officer, Council approves the staff training and development requests submitted by municipal staff as of May 7, 2018

THAT Council proceed with the opening of the Railway Station Visitor Information Centre and Museum on May 19, 2018.

THAT By-Law 2018-57 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of May 7th, 2018 be given first and second reading this 7th day of May, 2018.

THAT By-Law 2018-57 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of May 7th, 2018 be given third and final reading this 7th day of May, 2018.

THAT the Meeting adjourn at 8:56 p.m.