Council in Committee

THAT the Council in Committee Agenda for Tuesday, March 2, 2021 be approved as amended.

RECOMMENDATION: THAT direction is given to staff to initiate two Household Hazardous Waste events in 2021 with dates to be determined on the availability of the service provider; AND THAT $33,000.00 be added to the 2021 Waste Disposal Budget 1-5-12- 17-704009 HHWD.

RECOMMENDATION: THAT a Working Group be established to discuss curbside pickup service delivery reviewing rates and existing services and agreements for commercial businesses; AND THAT members of that group include the Operations Manager, the Operations Supervisor, CAO/Clerk, Treasurer, Deputy-Treasurer, Councilor Bromwich and Councillor Willmer starting in June; AND THAT recommendations be brought forward for Council consideration and updates.

Page 2 of 14 Council in Committee - March 02, 2021 RECOMMENDATION: THAT the Barry's Bay Drinking Water System - 2020 Annual Water Report is accepted as presented.

RECOMMENDATION: THAT the Barry's Bay Drinking Water System and Wastewater Treatment - 4th Quarter 2020 Performance Report is accepted as presented.

RECOMMENDATION: THAT Council approve that the proceeds from the sale of surplus equipment, 1996 Rescue Truck be placed in the Sale of Land/Equipment Line Item 01-40000-661028; AND THAT Council direct staff to proceed with discussions with Battleshield and proceed with disposal only if the price is comparable to the cost of scrap metal and the offer is based on fair market value.

RECOMMENDATION: THAT a delegation be requested to speak to the Ministry at the Association of Municipalities of Ontario on behalf of Madawaska Valley Township. Page 4 of 14 Council in Committee - March 02, 2021

RECOMMENDATION: THAT Council approves the request received from representatives of the Local Planning Leads for the COVID Vaccination Group and confirm the availability of the Paul J Yakabuski Community Centre for use as a COVID vaccination centre as requested; AND THAT Council further confirms the availability of the Paul J Yakabuski Community Centre for the 2022 Winter Games.

RECOMMENDATION: WHEREAS the Ontario Fire College Campus has been in operation in Gravenhurst since 1958; AND WHEREAS the Ontario Fire College Campus is one of the primary sources of certified training for Ontario Firefighters; AND WHEREAS the Ontario Fire College Campus has built a reputation of integrity, credibility, and reliability in providing some of the best training to our Fire Services within the Province of Ontario; AND WHEREAS the Ontario Fire College Campus has been used to train and certify both Volunteer, Part-Time and Career firefighters throughout Ontario; Page 5 of 14 Council in Committee - March 02, 2021 AND WHEREAS the Regional Training Centers are not all created equal and similar in function to the Ontario Fire College Campus; AND WHEREAS the Ontario Fire College Campus gives Ontario Firefighters another option other than Regional Training Centers to obtain National Fire Protection Association (NFPA) certifications; AND WHEREAS the Ontario Fire College Campus is the most cost-effective method for municipalities to certify Firefighters to NFPA Standards in Ontario; AND WHEREAS the Ontario Government enacted and revoked 0. Reg. 379/18: Firefighter Certification in 2018; AND WHEREAS when the Ontario Government revoked 0. Reg. 379/18: Firefighter Certification, it was made known by the Office of the Solicitor General that the act would be amended and brought back in the future; THEREFORE, BE IT RESOLVED THAT the Township of Madawaska Valley requests that the P

THAT the Meeting recess at 12:31 p.m.

RECOMMENDATION: THAT Council approve adding $250 to the 2021 Recreation Budget in support of the Renfrew County 55+ Seniors Games conditional to more details regarding participation and the organizers confirming they have received approval from the Renfrew County District Health Unit as it pertains to COVID guidelines.

RECOMMENDATION: THAT the Recreation Update Report is accepted as information; AND THAT staff is directed to apply for the Canada Healthy Communities Initiative for playground structures in Barry's Bay and Combermere; AND THAT staff is directed to cancel the 2021 Artisan Festival. Page 7 of 14 Council in Committee - March 02, 2021

RECOMMENDATION: THAT Council approves 5% Cash in Lieu of Parkland from the Combermere Lodge Limited(CLL) and; THAT funds be deposited in a dedicated reserve for parks and playground as per policy

RECOMMENDATION: THAT Council support Bell's application for Universal Broadband Fund (UBF) to provide broadband internet services in eligible underserved areas across Canada AND THAT a letter of support demonstrates the need for access to high speed internet is a stated priority for Madawaska Valley.

THAT the Public Meeting Minutes for February 16, 2021 be approved as presented.

THAT the Regular Council Meeting Minutes for February 16, 2021 be approved as presented.

THAT the Special Council Meeting Minutes for February 19, 2021 be approved as presented.

THAT By-Law 2021-18 Being a By-Law to appoint Municipal Auditors licensed under the Public Accounting Act, 2004 be given first and second reading this 2nd day of March, 2021.

THAT By-Law 2021-18 Be given third and final reading this 2nd day of March, 2021.

THAT By-Law 2021-19 Being a By-Law to establish a Water and Wastewater Leak Adjustment Policy with respect to the Standard Operating Procedures of the Water and Wastewater Systems for The Corporation of The Township of Madawaska Valley be given first and second reading this 2nd day of March, 2021.

THAT By-Law 2021-20 Being a By-Law to establish a Schedule of Fees for the Corporation of The Township of Madawaska Valley be given first and second reading this 2nd day of March, 2021. Page 11 of 14 Council in Committee - March 02, 2021

THAT By-Law 2021-20 Be given third and final reading this 2nd day of March, 2021.

THAT the Meeting enter In-Camera Session at 2:32 p.m.to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", "a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organizations", Ontario Municipal Act 2001, c.25, s.239 (2)(b)(f)(i). 1. Council in Committee Meeting Minutes - In-Camera - February 2, 2021 (

THAT the Meeting return to Open Session at 3:53 p.m.

THAT By-Law 2021-21 Being a By-Law to confirm the proceedings of the Council in Committee Meeting of the Corporation of the Township of Madawaska Valley at a Council Meeting of March 2, 2021 be given first and second reading this 2nd day of March, 2021.

THAT By-Law 2021-21 Be given third and final reading this 2nd day of March, 2021.

THAT the Meeting adjourn at 3:56 p.m.