Council in Committee

THAT the Council in Committee Meeting Agenda for Tuesday, October 5, 2021, be approved as presented.

THAT Council direct staff to request the County of Renfrew evaluate the area south of Blueberry Point Lane towards Rubyville Road on Hwy 62 to address safety issues and determine if a speed reduction is warranted.

RECOMMENDATION: THAT the Operations Manager is directed to apply for the 2021/2022 Connecting Link funding intake as proposed.

RECOMMENDATION: THAT the Pump Failure - Water Pollution Control Plant (WPCP) Report is accepted as information; AND THAT should revenues not surpass forecasted expectations, transfers from surplus or reserves will be required to balance the budget.

RECOMMENDATION: THAT Council deem the 28 MSA Aluminum Air Bottles,15 Scott Aluminum Air Bottles, 4 Motorola Mobile Radios, 1 Diesel Generator (Municipal Office) and the 1989 Pumper Fire Truck as surplus; Page 4 of 14 Council in Committee - October 05, 2021 AND THAT Council directs staff to proceed with the sale of surplus items.

RECOMMENDATION: THAT Council directs staff to proceed with the contract agreement with Killaloe Hagarty and Richards for the hire of a Compliance Officer that will be shared between the two Municipalities; AND THAT this position would be at Group 5 Step 5 as recommended by the By-law and Building Staff on the Interviewing Committee.

RECOMMENDATION: THAT Council directs staff to proceed with the repairs to the ice surface at the Paul J. Yakabuski Community Centre to begin April 2022; AND THAT Council approve staff bring a funding proposal including debenture options, surplus land consideration, community engagement and fundraising goals for consideration; AND THAT Council directs staff to proceed in retaining an engineer and having a tender drafted for the replacement of the ice surface in 2022.

RECOMMENDATION: THAT Council approves the recommendation from the Combermere Recreation Committee to add Shelley Bellisle and Stacey Miller as new members of the committee and acknowledge the resignation of Bev Stephenson from the Combermere Recreation Committee.

Page 7 of 14 Council in Committee - October 05, 2021 RECOMMENDATION: THAT the Township of Madawaska Valley supports the Town of Kingsville with the following resolution: Whereas routine eye care is critical in early detection of eye diseases like glaucoma, cataracts, and macular degeneration, and the health of eyes is critical to overall health and quality of life; and Whereas conditions that may be detected with an annual eye exam include Diabetes mellitus, Glaucoma, Cataract, Retinal disease, Amblyopia (lazy eye), Visual field defects (loss of part of the usual field of vision), Corneal disease, Strabismus (crosses eyes), Recurrent uveitis (an inflammation of the uvea, the middle layer of the eye that consists of the iris, ciliary body and choroid), Optic pathway disease; and Whereas payments from OHIP have only increased 9% over the last 30 years, which has not come close to matching inflation of costs (which include rent, staff, utilities, equipment, taxes and supplies); and Whereas the lack of funding makes it difficult to invest in modern technology, and newer technology means earlier detection of eye disease; and Whereas the Provincial government’s refusal to formally negotiate with Optometrists for more than 30 years has forced the Optometrists to absorb approximately 173 Million dollars annually in the cost to deliver eye care to Ontarians; and Whereas the 2021 Ontario Budget did not address OHIP-insured eye care, Ontario Optometrists took action and voted to withdra

RECOMMENDATION: THAT the Township of Madawaska Valley supports Tay Valley Township with the following resolution: Page 8 of 14 Council in Committee - October 05, 2021 THAT, the Council of Tay Valley Township hereby requests Staff to contact the Ministry responsible for that Alcohol and Gaming of Ontario to seek their assistance in implementing an additional level of licensing which would permit small organizations to hold fundraisers as a method of sustaining our community and organizations; AND THAT, all municipalities in Ontario are sent this resolution to seek their assistance in lobbying the Ministry.

RECOMMENDATION: THAT the Township of Madawaska Valley supports the Town of Arnprior with the following resolution: WHEREAS Municipalities in Ontario have been made responsible for abandoned cemeteries within their boundaries, and are required by the Funeral, Burial and Cremation Services Act, 2002 "to ensure that the cemetery grounds, including all lots, structures, and markers, are maintained to ensure the safety of the public and to preserve the dignity of the cemetery; AND WHEREAS cemeteries are not only symbols of respect, preserving the memory of families, prominent citizens, and local history; some cemeteries are landmarks in themselves and hold great historical value worldwide; AND WHEREAS preservation repairs to older cemeteries are very costly, requiring the specialized services of stonemasons and archeologists; AND WHEREAS the care and maintenance funds of abandoned cemeteries are generally non-existent or so small as to produce insufficient annual interest to cover even the cost of lawn care at the site. THEREFORE BE IT RESOLVED THAT Council of the Corporation of the Town of Arnprior hereby urges the Government of Ontario to immediately provide funding sources for municipalities for the ongoing maintenance and preservation repair of abandoned cemeteries in their care; and FURTHER THAT this resolution be forwarded to the Bereavement Authority of Ontario (BAO), the Minister of Government and Consumer Affairs, the Rural Ontario Municipal Association (ROMA), the Associ

RECOMMENDATION: THAT Council approve the purchase of an 8x20' storage container from Cassidy Storage for a temporary storage unit for the record retention files.

THAT the Public Meeting Minutes for Tuesday, September 21, 2021, be approved as presented.

THAT the Regular Council Meeting Minutes for Tuesday, September 21, 2021, be approved as presented.

THAT By-Law 2021-98 Page 10 of 14 Council in Committee - October 05, 2021 Being a By-Law to authorize the entering into and execution of a Development Agreement between Susan Jane Beahen and the Township of Madawaska Valley be given first and second reading this 5th day of October, 2021.

THAT By-Law 2021-98 Be given third and final reading this 5th day of October, 2021.

THAT By-Law 2021-99 Being a By-Law to authorize the entering into and the execution of a Consulting Agreement with Municipal Government Wayfinders Ltd. and the Corporation of the Township of Madawaska Valley be given first and second reading this 5th day of October 2021.

THAT By-Law 2021-99 Be given third and final reading this 5th day of October 2021.

THAT the Meeting enters In-Camera Session at 12:21 a.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", "labour relations or employee negotiations", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", "a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organizations". Ontario Municipal Act 2001, c.25, s.239 (2)(b)(d)(f)(i) Page 11 of 14 Council in Committee - October 05, 2021 1. Regular Council Meeting Minutes - In-Camera - September 21, 2021 2. Human Resources Update 3. Wishart Law Firm Update RE: Court File No.: CV-21-00000002-0000

THAT the Meeting Return to Open Session at 3:34 p.m.

THAT Council approve the organizational chart dated September 14, 2021 as amended; AND THAT Council approve the scoring of the job descriptions and the proposed wage grid changes to band 8 as presented by Delfi Group.

By-Law 2021-100 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of October 5, 2021, be given first and second reading.

By-Law 2021-100 Be given third and final reading this 5th day of October 2021.

THAT the Meeting adjourn at 3:38 p.m.