Council in Committee

Page 0 of 15 Council in Committee - December 07, 2021 THAT the Council in Committee Agenda for Tuesday, December 7, 2021, be approved as presented.

RECOMMENDATION: THAT Council approve that the Private Roads Grant program should continue in 2022, AND THAT staff is directed to forward these 2022 Private Roads Grant report with attachments for Budget deliberations for Council consideration to budget $22,000 for 2022.

RECOMMENDATION: THAT Council authorize staff to begin the search and acquisition of a used garbage truck to replace Unit 40-1991 Ford Compactor located at Bark Lake waste site; AND THAT these funds with an upset limit of $40,000.00 be drawn from Environmental Service Reserves line Equipment Replacement Reserve; Page 3 of 15 Council in Committee - December 07, 2021 AND THAT Unit #40 is deemed surplus.

RECOMMENDATION: THAT the Ontario Clean Water Agency - Q3 Financial Reports and Cost-Plus Reports for the Water and Wastewater Facilities are accepted as presented.

RECOMMENDATION: THAT Council approve the Ontario Clean Water Agency (OCWA-5972) expenditures as presented totalling $14,612.70 (WO 2543482, 2542327, 2540894, 2540886, 2541973).

RECOMMENDATION: THAT Council approve the application to the Ontario Trillium Foundation under the Resilient Communities Fund for a $60,000 renovation to the Municipal Office to upgrade/install a new propane furnace, HVAC unit, Air Conditioner and ductwork to ensure proper heating and ventilation for staff, Council and all visitors to the facility.

THAT the Meeting recess at 12:12 p.m.

RECOMMENDATION: THAT the donation request from George Vanier Catholic School is approved to have the South Hall Fire Department flood the school's Outdoor Rink as part of their training exercise.

RECOMMENDATION: THAT Council accept the Operation Manager's recommendation to hire Suzanne Garrett as Facilities Attendant/Cleaner at Group 2 Step 1 (2021-11 Municipal Employment By-law); AND THAT Council accept the Operations Manager's recommendation to hire David Pecarski as Facilities & Parks Attendant at Group 3 Step 1 (2021-11 Municipal Employment By-law)

RECOMMENDATION: THAT the Combermere Recreation Committee Meeting Minutes for November 11, 2021, be accepted as presented.

RECOMMENDATION: THAT the January 4, 2022, Council in Committee Meeting and the January 18, 2022, Regular Council Meeting be cancelled; AND THAT a Regular Council Meeting is scheduled for January 11, 2022.

THAT the Regular Council Meeting Minutes for November 16, 2021, be approved as presented.

THAT By-Law 2021-101 Being a By-Law to provide for the closing and stopping up of part of the shoreline road allowance along Long Lake fronting Lot 3, Plan 334, in the Township of Madawaska Valley in the County of Renfrew, being Part of PIN 57582-0242 (LT) and for the sale thereof to the abutting landowner be given third and final reading this 7th day of December 2021.

THAT By-Law 2021-109 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given first and second reading this 7th day of December, 2021.

THAT By-Law 2021-109 Be given third and final reading this 7th day of December 2021.

THAT By-Law 2021-110 Being a By-law to authorize the entering into and execution of an Amending Agreement No. 2 to the Product Care Association - Municipal Industry Stewardship Plan Services Agreement between The Corporation of the Township of Madawaska Valley and Product Care Association of Canada be given first and second reading this 7th day of December 2021.

THAT By-Law 2021-110 Be given third and final reading this 7th day of December 2021.

THAT By-Law 2021-111 Being a By-Law to provide for the closing and stopping up of part of the shore road allowance along Paugh Lake, in front of Part Broken Lot 21, Concession 1, in the geographic Township of Burns in the Township of Madawaska Valley in the County of Renfrew, being Part of PIN 57548-0180 (LT) and for the sale thereof to the abutting landowners be given first and second reading this 7th day of December 2021.

THAT By-Law 2021-112 Page 11 of 15 Council in Committee - December 07, 2021 Being a By-Law to provide for the closing and stopping up of part of the road allowance along Trout Lake, in front of Lot 35, Concession 6, in the geographic Township of Sherwood, in the Township of Madawaska Valley, in the County of Renfrew, being Part of PIN 57565-0315 (LT) and for the sale thereof to the abutting landowners be given first and second reading this 7th day of December, 2021.

THAT By-Law 2021-113 Being a By-Law to amend By-Law Number 2014-90 with respect to the addition of Policy #G-07 - COVID 19 Vaccination Policy to the Corporate Policies and Procedures for the Corporation of The Township of Madawaska Valley be given first and second reading this 7th day of December, 2021.

THAT By-Law 2021-113 Be given third and final reading this 7th day of December, 2021.

THAT By-Law 2021-114 Being a By-Law to adopt an Emergency Management Program and Emergency Response Plan and to meet other requirements under the Emergency Management and Civil Protection Act be given first and second reading this 7th day of December 2021.

THAT By-Law 2021-114 Be given third and final reading this 7th day of December 2021.

THAT the Meeting enter In-Camera Session at 2:35 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "labour relations or employee negotiations", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2001, c.25, s.239 (2)(a)(b)(d)(f) 1. Human Resource Update (tentative) Treasurer's Report - November 12, 2021 RE: Overtime 2. Wishart Law (scheduled for 4:00 p.m.) RE: Court File No.: CV-21-00000002-0000 3. Building Condition Assessments (Municipal Office and Library)

THAT the Meeting return to Open Session at 4:53 p.m.

THAT By-Law 2021-115 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of December 7th, 2021 be given first and second reading.

THAT By-Law 2021-115 Be given third and final reading this 7th day of December, 2021.

THAT the Meeting adjourn 4:56 p.m.