Regular Council

Regular Council - July 15, 2013 THAT the Regular Council Meeting Agenda for July 15, 2013 be approved with the following amendments: Declaring the Vacant Council Seat as Item 11.3 and rescinding By-Law 2012-90 - Appointment of Acting CAO/Clerk as Item 11.4.

THAT the Regular Council Meeting Minutes of July 2, 2013 be approved as presented.

Regular Council - July 15, 2013 THAT the Special Council Meeting Minutes of July 8, 2013 be approved as presented.

THAT the Roads, Property and Planning Committee Meeting Minutes - In- Camera of June 20, 2013 be approved as presented.

THAT the Finance Committee Meeting Minutes of July 2, 2013 be approved as presented with the following recommendations: 1. THAT the Finance Committee recommend the approval of vacancy rebates for the following properties: Roll Number Rebate Amount 024-030-27170 $674.00 024-035-02110 90.55 026-010-26200 78.27 026-010-47500 519.94 026-010-51600 277.95 026-010-58725 643.22 026-010-61705 1,191.83 026-010-61875 1,155.43 028-025-26300 424.28 028-025-30200 1,358.64 2. THAT the Finance Committee recommend that the $18,498 that had been budgeted to be taken from the Connecting Link Reserve in the 2013 General Budget to offset some of the anticipated Connecting Link Capital Construction costs in the Transportation Budget which will not be occurring this year, not be

THAT the Water, Wastewater, Waste Management Committee Report of July 10, 2013 be approved with the following amendment: 1. THAT the Water, Wastewater, Waste Management Committee recommend that Council give notice of motion to hereby suspend the rules of procedure to permit Council to take up the business at the Regular Council Meeting of July 15, 2013 of "the removal of the following line items in their entirety (approximately $235,214) from the expenditures of the Water and Wastewater operating budgets and adding them to the General Taxation Base: Council Honorariums (in entirety), Staff Salary (reduced to 30%), Staff Benefits (reduced to 30%), Employer Health Tax (EHT) (in entirety), Workplace Safety and Insurance Benefits (WSIB) (reduced to 30%), Payments in Lieu (in entirety) and Transfer from General Budget - Fire and Parks Expense" that was

THAT the Human Resource Committee Meeting Minutes of July 10, 2013 be approved as presented with the following recommendation: 1. THAT the Human Resource Committee recommend Council approve the recommendation made in In-Camera Session.

THAT the Human Resources Committee Meeting Minutes - IN-CAMERA of July 10, 2013.

WHEREAS Alzheimer's disease and other dementias are progressive, degenerative diseases of the brain that cause thinking and memory to become seriously impaired; WHEREAS Alzheimer's disease and other dementias most often occur in people over the age of 65 but can strike adults at any age; and WHEREAS Alzheimer's disease and other dementias affect more than 500,000 Canadians currently and that this figure is projected to reach 1.1 million within a generation; and WHEREAS Alzheimer's disease and other dementias also takes their toll on hundreds of thousands of families and care partners; and WHEREAS an estimated further three million Canadians face the burden and challenges of providing care for those suffering with Alzheimer's disease and other dementias; and WHEREAS there is no known cause or cure for this devastating illness; and WHEREAS the cost related to the health care system is in the billions and only going to increase, at a time when our health care system is already facing enormous financial challenges; and WHEREAS Canada, unlike many countries, does not have a national dementia strategy; and WHEREAS there is an urgent need to plan and raise awareness and understanding about Alzheimer's disease and other dementias for the sake of improving the quality of life of the people it touches; and WHEREAS MP Claude Gravelle Nickel Belt has introduced Bill C-356, An Act respecting a National Strategy for Dementia, as he works for broad, all party and non-partisan support for an

Regular Council - July 15, 2013 THAT the Application for Donation from the Barry's Bay and Area Public Library is approved as applied for.

THAT Council declare a vacancy as a result of the resignation of Shaun O'Reilly as Councillor for the Township of Madawaska Valley.

THAT Council approve filling the vacancy on Council by Appointment.

THAT Council hereby rescind By-Law #2012-90, being a by-law appointing Bryan Brown as CAO/Clerk of the Township of Madawaska Valley; AND THAT Brenda Sabatine be appointed as Acting CAO/Clerk until a replacement for this position is appointed.

THAT Council bring to the table the following items

THAT Council remove the recommendation that the positional salaries portion of the 2013 Wastewater System Budget and 2012 Water System Budget be adjusted to 30%.

THAT Capital Reserve Funding and Capital Expenditures remain as an expenditure within each of the Water and Wastewater Budgets.

THAT Council establish a Capital Reserve Fund for Water related infrastructure with funding to be provided by the users of the water system only.

Regular Council - July 15, 2013 THAT Council establish a Capital Reserve Fund for Wastewater related infrastructure with funding to be provided by the users of the wastewater infrastructure with funding to be provided by the users of the wastewater system.

THAT Council establish a Capital Reserve Fund for Wastewater related infrastructure with funding to be provided by the users of the wastewater system until the Septage Receiving Report in the process of being developed is adopted.

Mayor Shulist requested a recorded vote. Councillor Yantha - Yea Councillor Kulas - Yea Councillor Neuman - Yea Mayor Shulist - Nay THAT Council remove Council Honorariums from the expenditures of the Water and Wastewater operating budgets and add them to the General Taxation Base.

THAT Council approve Administrative Staff Salaries and associated payroll costs will be allocated as per the employee time analysis percentages established within a staff report dated July 10, 2013 reducing the amounts currently allocated to these two budgets by $6,930.

THAT Council approve related Payment in Lieu (PIL) expenditures remain in the Water and Wastewater operating budgets

Regular Council - July 15, 2013 THAT Council approve removing the related Education and Upper Tier portion of the Payment in Lieu (PIL) expenditures from the Water and Wastewater operating budgets.

THAT Council approve the Fire and Parks expense remain in the General Budget as it is a revenue item to the Water and Wastewater Budget.

WHEREAS due to the resignation of the Chair of the Water, Wastewater, Waste Management Committee and the resolved

THAT Council postpone the Amberly Gavel training session until the Councillor vacancy is filled AND THAT an additional $1600.00 is allocated from the Councillor Conference Budget to host both Fred Dean and Nigel Bellchamber of Amberly Gavel when the training is rescheduled.

THAT the Meeting enter In-Camera Session to discuss matters pertaining to "a proposed or pending acquisition or disposition of land by the municipality or local board", Ontario Municipal Act 2011. c.25, s.239 (2)(c).

THAT the Meeting exit In-Camera session.

THAT By-Law 2013-64 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of July 15, 2013 be given first and second reading this 15th day of July 2013.

THAT By-Law 2013-64 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Regular Council Meeting of July 15, 2013 be given third and final reading this 15th day of July 2013.

THAT the Meeting adjourn at 9:10 p.m.