Regular Council Meeting

THAT the Regular Council Meeting Agenda for Tuesday, February 16, 2021 be approved as presented.

THAT the Council in Committee Meeting Minutes for February 2, 2021 be approved as presented with the following recommendations: Finance and Administration: 1. THAT the Revenues & Expenditures Report - Budget Year 2020 be received as information; AND THAT the Treasurer provide a departmental budget update report to Council in Committee agenda on a monthly basis and a full Trial Balance Report quarterly for Council review. 2. THAT Council in Committee recommends that Council receive the Treasurer's Statement on Cash in Lieu of Parkland as required under Section 42 of the Planning Act, R.S.O. 1990, Chapter P.13, be received as information; Page 1 of 8 Regular Council Meeting - February 16, 2021 AND THAT the Statement be made available to the public on the municipal website and/or upon request.

THAT By-Law 2021-14 Being a By-Law to amend By-Law 2006-26 of the Township of Madawaska Valley as amended be given first and second reading this 16th day of February 2021.

THAT By-Law 2021-14 Be given third and final reading this 16th day of February 2021.

THAT By-Law 2021-15 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given first and second reading this 16th day of February, 2021.

THAT By-Law 2021-15 Be given third and final reading this 16th day of February 2021.

THAT the Township of Madawaska Valley supports the following resolution from Asphodel Norwood: WHEREAS the Police Services Act, 1990, was amended on January 1, 2019 to mandate every municipality in Ontario to prepare and adopt a Community Safety and Well-Being (CSWB) Plan; AND WHEREAS the Ministry of Municipal Affairs and Housing introduced the Municipal Emergency Act, 2020 to assist Municipal governments and local boards during the COVID-19 emergency; AND WHEREAS the protective measures municipalities have put in place to protect their communities, Councillors, and staff members include eliminating face-to-face meetings, closing Municipal offices, and directing staff to work from home; AND WHEREAS Bill 189, Coronavirus (COVID-19) Support and Protection Act, 2020 was passed to amend various acts to support municipal, policing, and community partners during the pandemic; NOW, THEREFORE, BE IT RESOLVED that while these measures are imperative and necessary, they impose undue hardship on municipalities to meet provincial deadlines such as the completion and adoption of a Community Safety and Well Being (CSWB) Plan prior to July 1, 2021. The Council of the Township of Asphodel-Norwood calls upon the Solicitor General to review the imposed deadline for municipalities to complete and adopt a Community Safety and Well Being (CSWB) Plan in consultation with local governments to address the unique challenges facing individual regions.

THAT the Township of Madawaska Valley supports the Township of Guelph/Eramosa on the following resolution: BE IT RESOLVED THAT the Council of the Township of Guelph/Eramosa has received Clerk’s Department Report 21/03 regarding Advocacy for Reform – MFIPPA Legislation; AND THAT the following motions be passed in support of a request to review and reform of the Municipal Freedom of Information and Protection of Privacy Act: WHEREAS the Municipal Freedom of Information and Protection of Privacy Act R.S.O. 1990 (MFIPPA) dates back 30 years; AND WHEREAS municipalities, including the Township of Guelph/Eramosa, practice and continue to promote open and transparent government operations, actively disseminate information and routinely disclose public documents upon request outside of the MFIPPA process; AND WHEREAS government operations, public expectations, technologies, and legislation surrounding accountability and transparency have dramatically changed and MFIPPA has not advanced in line with these changes; AND WHEREAS the creation, storage and utilization of records has changed significantly, and the Municipal Clerk of the Municipality is responsible for records and information management programs as prescribed by the Municipal Act, 2001; AND WHEREAS regulation 823 under MFIPPA continues to reference antiquated technology and does not adequately provide for cost recovery, and these financial shortfalls are borne by the municipal taxpayer; AND WHEREAS the threshold to establish

Page 5 of 8 Regular Council Meeting - February 16, 2021 THAT as per Council resolution SC2020-16-0825, August 25, 2020 that the Township of Madawaska would proceed with the closing of the Shoreline Road Allowance to the adjacent property owners. (Taylor/Westwood).

THAT the Meeting enter In-Camera Session at 10:35 a.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", "labour relations or employee negotiations", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", "a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organizations", Ontario Municipal Act 2001, c.25, s.239 (2)(b)(d)(f)(i). 1. Council in Committee Meeting Minutes - In-Camera - February 2, 2021 2. Delegation - Jeffrey Kearns and Yves Roy - Roy and Associates Wealth Management and Insurance Services RE: Employee Benefits Renewal (scheduled for 2:00 p.m.) Suzanne Hunt (scheduled for 3:00 p.m.) 3. Lakewoods Subdivision Update - Tender (Bill Instance) 4. Human Resources RE: Sick Time Benefits

THAT the Meeting return to Open Session at 3:34 p.m.

THAT Council approves an amendment to corporate policy D-03 on a case by case basis for staff use of the cumulative sick leave benefit as identified within the February 16, 2021 Employee Cumulative Sick Leave Request Report from the Treasurer.

THAT By-Law 2021-15 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of February 16, 2021 be given first and second reading.

THAT the Meeting adjourn at 3:37 p.m.