Regular Council Meeting

THAT the Regular Council Meeting Agenda for Tuesday, March 16, 2021, be approved as amended.

THAT Council has reviewed and accepted the Draft 2020 Annual Monitoring Reports (Pinchin File 202412) for the Radcliffe Waste Transfer Site; Barry's Bay Waste Disposal Site; Paugh Lake Waste Disposal Site; Wilno Waste Transfer Site and the Bark Lake Waste Disposal Site including the 2020 Landfill Closure and Post Closure Care Liability Estimates as presented.

THAT the Meeting recess at 12:15 p.m.

THAT the Council in Committee Meeting Minutes for March 2, 2021 be approved as presented with the following recommendations: Operations: Roads and Waste Management 1. THAT direction is given to staff to initiate two Household Hazardous Waste events in 2021 with dates to be determined on the availability of the service provider; AND THAT $33,000.00 be added to the 2021 Waste Disposal Budget 1-5-12- 17-704009 HHWD. 2. THAT a Working Group be established to discuss curbside pickup service delivery reviewing rates and existing services and agreements for commercial businesses; AND THAT members of that group include the Operations Manager, the Operations Supervisor, CAO/Clerk, Treasurer, Deputy-Treasurer, Councillor Bromwich and Councillor Willmer starting in June; AND THAT recommendations be brought forward for Council consideration and updates. Operations: Water/Wastewater and Facilities 1. THAT the Barry's Bay Drinking Water System - 2020 Annual Water Report is accepted as presented. 2. THAT the Barry's Bay Drinking Water System and Wastewater Treatment - 4th Quarter 2020 Performance Report is accepted as presented. Fire and Protection and Emergency Management 1. THAT Council approve that the proceeds from the sale of surplus equipment, 1996 Rescue Truck be placed in the Sale of Land/Equipment Line Item 01- 40000-661028; AND THAT Council directs staff to proceed with discussions with Battleshield and proceed with disposal only if the price is comparable to the cost of scrap met

THAT the Council in Committee Meeting Minutes for March 8, 2021 be approved as presented with the following recommendations: 1. THAT Council approve staff recommendation to deem Unit #41 - 2010 Toyota Corolla as surplus. 2. THAT $130,761.58 of Gas Tax Funds be applied to the 2021 Wilowski Drive Construction project. 3. THAT $177,671.00 of OCIF funding be applied to the Chapeski Mill Road Construction project. 4. THAT Council approve the 2021 Draft Curbside Pickup Area Rate Budget with a rate increase of 2.12%. 5. THAT Council approve the 2021 Draft Transfer Station Area Rate Budget with a rate increase of 2%. 6. THAT Council approve the transition of the Part-time Payroll Clerk to a Full- Time Payroll/Office Clerk beginning in September of 2021; AND THAT the job description be presented to Committee once completed for final approval. Page 4 of 12 Regular Council Meeting - March 16, 2021 7. THAT Council approve the 2021 Draft Municipal Budget as amended with a tax levy increase of 2.1%. 8.THAT Council approve the Deputy Treasurer recommendation to bring the Interim Tax By-Law back to the March 16, 2021, Regular Council Meeting to modify the due dates to the end of April and the end of May.

THAT Council approve the application for funding under the Municipal Modernization Program – Intake 2 for the purpose of undertaking a third-party Organizational Service Delivery Review to address service integration and digital modernization.

WHEREAS Madawaska Valley Township is eligible to receive up to $5,600 as part of a Fire Safety Grant Program announced by the Government of Ontario; AND WHEREAS this funding will enhance the provision of online and regional training as well as upgrades to technology for both Fire Stations; THEREFORE the Council of the Township of Madawaska Valley approve the submission of expression of interest as presented to seek funding to be applied against technology and the purchase of equipment and/or required upgrades as well as associated costs with training for the 1072 awareness course.

THAT By-Law 2021-19 Being a By-Law to establish a Water and Wastewater Leak Adjustment Policy with respect to the Standard Operating Procedures of the Water and Wastewater Systems for the Corporation of The Township of Madawaska Valley be given third and final reading this 16th day of March, 2021 as amended.

THAT By-Law 2021-22 Being a By-Law to provide for an Interim Tax Levy and to provide for the payment of taxes and to provide for penalty and interest on one and one quarter (1 1/4%) percent be given first and second reading this 16th day of March, 2021.

THAT By-Law 2021-22 Be given third and final reading this 16th day of March, 2021.

THAT By-Law 2021-23 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given first and second reading this 16th day of March, 2021.

Page 6 of 12 Regular Council Meeting - March 16, 2021 THAT By-Law 2021-23 Be given third and final reading this 16th day of March, 2021.

THAT By-Law 2021-24 Being a By-Law to authorize the entering into and execution of an Agreement between The Township of Madawaska Valley and Dominic Anthony Babinski and Rita Margaret Cybulski be given first and second reading this 16th day of March, 2021.

THAT By-Law 2021-24 Be given third and final reading this 16th day of March, 2021.

THAT severance Application B67/20 be approved as applied for (Kerry Boehme).

THAT Council received the County of Renfrew's final plan approval for the registration of the Combermere Lodge Ltd. plan of condominium File No. 47- CD-18002 and plan of subdivision File 47-T-18001 as presented.

THAT the Township of Madawaska Valley has identified that transportation service to our area is limited and supports the following request from North Algona Wilberforce: The Township of North Algona Wilberforce requests that the province review transportation service routes in our area with Ontario Northland and recommend that they consider at the very least a two-day service a week from Pembroke along Highway41 and 60, through Eganville to Renfrewin place of Pembroke to Cobden to Renfrew along Highway17. Providing this service will help North Algona Wilberforce and the surrounding townships grow and bounce back after a long hard year of COVID-19 restrictions. This route would take away the barrier that restricts Mennonite travel from our area to other parts of the province.

THAT the Township of Madawaska Valley supports the following resolution: WHEREAS on September 15, 2020, the Township of Bonnechere Valley passed a By-Law to permit extreme terrain vehicles and off-road motorcycles in Page 8 of 12 Regular Council Meeting - March 16, 2021 addition to all-terrain vehicles on all highways under the jurisdiction of the Corporation of the Township of Bonnechere Valley in accordance with the provisions of Ontario Regulation 316/03; AND WHEREAS these changes to the existing list of off road vehicles permitted on road by the Ministry of Transportation only apply to certain off- road vehicles that meet the requirements of Regulation 316/03; AND WHEREAS these requirements do not include tracked vehicles. These off- road vehicles are not permitted on the highway; AND WHEREAS the definition of highway under Ontario's Highway Traffic Act 'includes a common and public highway, street, avenue, parkway, driveway, square, place, bridge, viaduct, or trestle, any part of which is intended for or used by the general public for the passage of vehicles and includes the area between the lateral property lines thereof.’ In other words, all that land (roadway, shoulder, ditches/land) from fence/property-line to fence/property-line; AND WHEREAS other tracked vehicles such as snowmobiles are permitted when directly crossing or, in specific circumstances, on the non-serviced portion of some highways; NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Bonnec

WHEREAS residents and businesses across our municipality need access to modern and adequate access to high-speed broadband services. AND WHEREAS the demand for high-speed broadband services will continue to grow year after year. AND WHEREAS our residents and businesses should not continue to be disadvantaged by the lack of access to high-speed services. Page 9 of 12 Regular Council Meeting - March 16, 2021 AND WHEREAS the Eastern Ontario Regional Network (EORN) has submitted a comprehensive regional project to deliver a Gig (up to 1,000 Mbps) of speed that will serve our residents and businesses long into the future. AND WHEREAS EORN’s approach has proven itself very successful and represents an efficient and effective way to solve our broadband needs. NOW THEREFORE the Council of the Township of Madawaska Valley requests both the federal and provincial governments to immediately fund the EORN Gig Project. AND FINALLY THAT a letter of support with a copy this resolution be sent to Minister Monsef and Minister Scott with copies to our Member of Parliament and Member of Provincial Parliament.

THAT the Meeting enter In-Camera Session at 1:23 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", "a proposed or pending acquisition or disposition of land by the municipality or local board", Ontario Municipal Act 2001, c.25, s.239 (2)(a)(b)(c)(f). 1. Council in Committee Meeting Minutes - March 2, 2021 2. Wishart Law Firm Update RE: Court File No.: CV-21-00000002-0000 (scheduled for 2:00 p.m.) 3. Kingdon Holdings - Verbal Report - Operations Manager

THAT the Meeting return to Open Session at 3:29 p.m.

THAT By-Law 2021-25 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of March 16, 2021 be given first and second reading.

THAT By-Law 2021-25 Be given third and final reading this 16th day of March 2021.

THAT the Meeting adjourn at 3:31 p.m.