Regular Council Meeting

THAT the Regular Council Meeting Agenda for Tuesday, June 15, 2021 be approved as amended.

THAT the Council in Committee Meeting Minutes for June 1, 2021, be approved as presented with the following recommendations: Operations: Roads and Waste Management 1. THAT Tender MV2021-04 3/4 Tonne Plow and Truck is awarded to Summers Bros Motors Ltd. in the amount of $72,760.70 (HST included) subject to requirements of the Tender and that it be applied against account 1-5-08-14- 799998 Equipment Capital Expenditure. 2. THAT the entrance application 2021-25 meets the criteria and intent of By- law 2014-139 Section 5 in relation for an additional driveway for the purpose of access to the Northern portion of land owned by Phillip and Sandra Skebo located in the vicinity of Wilno Road North Lot 1 Concession 7 Sherwood Roll # 026-020-11400 be approved. 3. THAT the Illegal Dumping Report is received as information; AND THAT staff is encouraged to continue using social media tools to advertise against illegal dumping. 4. THAT Council in Committee accept the Vessel Operation Restriction Report as information; AND THAT staff is directed to provide the following advertising based on promotional material provided by the Madawaska Shoreline Owners Association: 1) Social media and website content 5. THAT the following resolution from the Township of Archipelago and West Elgin is supported in principle with revisions, and that any funding requests be directed to the Provincial and Federal levels of governments, not Municipal Governments; Whereas Phragmites australis (Phragmites) is an in

THAT the Council in Committee Meeting Minutes for June 1, 2021 be approved as presented with the following recommendations: Operations: Roads and Waste Management 1. THAT the entrance application 2021-25 meets the criteria and intent of By- law 2014-139 Section 5 in relation for an additional driveway for the purpose of access to the Northern portion of land owned by Phillip and Sandra Skebo located in the vicinity of Wilno Road North Lot 1 Concession 7 Sherwood Roll # 026-020-11400 be approved.

THAT Council accept the Asbestos Disposal Guideline for Bark Lake waste site as information and this be incorporated into a Policy Bylaw and That; the fee structure for disposal of asbestos be incorporated in the schedule of fees as follows; A minimum handling fee is set at $150.00. Large excavations will be quoted independently based on estimated volumes and equipment requirements for the excavation and burial. (length X width X height + equipment required-based on ONTARIO PROVINCIAL STANDARD SPECIFICATION (OPSS) SCHEDULE OF RENTAL RATES FOR CONSTRUCTION EQUIPMENT plus tipping fee as per Construction Demolition fee structure for Bark Lake waste disposal site

THAT the entrance application 2021-27 meets the criteria and intent of By-law 2014-139 Section 5 in relation to an additional driveway for the purpose of access to 1048A and 1048B Mill Street land owned by Craig and Jude Kelley located in the vicinity of Mill Street Lot 6,7 Concession 5 Radcliffe Roll # 024- 030-26001.

THAT Council approves the Treasurer and Deputy Treasurer's request to use the "Madawaska Valley" (with the addition of one line stating The Corporation of the Township of Madawaska Valley) recreational logo, as amended, (to include the Corporation of the Township of) on the municipal tax and water/wastewater bills as amended.

WHEREAS both Madawaska Valley Township (MV) and Killaloe Hagarty Richards (KHR) have seen a large increase in building permits, rezoning requests, and general inquiries; AND WHEREAS both municipalities have been dealing with non-compliance and daily complaints about zoning and municipal by-law contraventions Page 6 of 14 Regular Council Meeting - June 15, 2021 specifically dealing with trailers, shipping containers, bunkies, and building without permits; THEREFORE, BE IT RESOLVED THAT Council support staff recommendation to hire on a contract term basis a compliance officer to be shared by Killaloe Hagarty Richards and Madawaska Valley Townships; AND THAT Council directs staff to draft an inter-municipal agreement with Killaloe Hagarty and Richards to hire a compliance officer for a total of 40 hours a week (24 hours in Madawaska Valley and 16 hours in Killaloe Hagarty and Richards) for the term of six months; AND THAT Council authorizes the CAO and Chief Building Official of each respective municipality and the Manager of Planning, Development, and Licensing from Madawaska Valley Township to form the hiring committee with authority to advertise and hire a successful candidate for the contract position to be approved by Bylaw.

THAT the Ontario Clean Water Agency Performance Report of the reporting period of January 2021 to March 2021 be accepted as presented.

THAT the Meeting recess at 2:46 p.m.

THAT pursuant to Section 34(17) of the Planning Act, Council has determined that no further public notice is required in respect to changes that were made to the proposed zoning by-law amendment after the public meeting of June 15, 2021.

THAT By-Law 2021-56 Being a By-Law to amend By-Law 2006-26 of the Township of Madawaska Valley, as amended to change TC (Tourist Commercial) to R1 (Residential One) be given first and second reading this 15th day of June 2021. (2150384 Ontario Inc. (ALI-2021-06))

THAT By-Law 2021-56 Be given third and final reading this 15th day of June, 2021, as amended. (2150384 Ontario Inc. (ALI-2021-06))

THAT By-Law 202-57 Being a By-Law to amend By-Law 2006-26 of the Township of Madawaska Valley, as amended be given first and second reading this 15th day of June, 2021. (Mark Ian Zurakowski (ZUR-2021-07))

THAT By-Law 2021-57 Be given third and final reading this 15th day of June 2021. (Mark Ian Zurakowski (ZUR-2021-07))

THAT Council approve Severance Application B24/21, as a bush lot addition.

THAT Council approve Severance Application B63/20(1) and B64/20(2) for rural residential purposes; PROVIDED THAT, Application B63/20(1) is re-configured as to lot frontage, from 76.2 metres (250 feet) to comply with the minimum site/vision distance requirements of 275 feet pursuant to By-Law 2014-139.

THAT Council approve of the boundary limit as a straight-line projection of the Road Allowance boundary and hereby authorize the execution of the required Schedule "C", by the Mayor and CAO/Clerk.

THAT the Municipality has no objections to the request made by, Robert B. Howe, of the firm of Bradley Law Professional Corporation, pursuant to letter dated June 8, 2021, to an Application by the Township to delete the Site Plan Agreement (Ernest Mackey and Sharon Mullen - relating to the former Veterinary Clinic), and hereby authorize the Mayor and CAO/Clerk to execute the form of Acknowledgment and Direction; AND THAT the Municipality does not object to an Application by Larry B. Stamplecoski to delete the covenant contained in the notice of By-Law Number 2015-14 registered against the title of the lands known municipally as 19179- 19207 Highway 60 relating to the development of the property as Welk Electric has already developed.

THAT the Township of Madawaska Valley supports the Town of Perth requesting that further consideration be given to having the Province be financially responsible for the replacement costs associated with all major capital equipment in hospitals or alternatively assume full responsibility for funding local hospitals completely.

THAT Council approve the CAO/Clerk recommendation to retain CGIS Municipal GSI and Data Integration at a cost of up to $2,000 to provide the services to digitize the mapping of the water and sanitary data which will include the new water meter data including but not limited to locations and size of meters.

THAT the Meeting enter In-Camera Session at 3:52 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", "a proposed or pending acquisition or disposition of land by the municipality or local board", Ontario Municipal Act 2001, c.25, s.239 (2)(a)(b)(c)(f). 1. Council in Committee Meeting Minutes - In-Camera - June 1, 2021 2. Wishart Law Firm Update RE: Court File No.: CV-21-00000002-0000

THAT the Meeting return to Open Session at 3:55 p.m.

THAT By-Law 2021-58 Being a By-Law to confirm the proceedings of the Council of The Corporation of the Township of Madawaska Valley at a Council Meeting of June 15th, 2021 be given first and second reading this 15th day of June, 2021.

THAT By-Law 2021-58 Be given third and final reading this 15th day of June, 2021.

THAT the Meeting adjourn at 3:57 p.m.