Regular Council Meeting

THAT the Regular Council Meeting Agenda for Tuesday, September 21, 2021 be approved as presented.

THAT the Council in Committee Meeting Minutes for Tuesday, September 7, 2021, be approved as amended with the following recommendations: Operations: Roads and Waste Management 1. THAT Council recommends approving the lowest Tender MV2021-11 Construction Demolition Grinding by National Grinding Inc. in the amount of $24,012.50 (HST included) subject to requirements of the contract and that it be applied against account 1-12-17-704031 Waste Disposal C&D Grinding. 2. THAT Council approve the purchase of two additional landfill covering plates from Draper Industries for a total cost of $27,765.00 plus applicable HST, and Page 1 of 14 Regular Council Meeting - September 21, 2021 any shortfall be drawn from the Waste Management Equipment Replacement Reserve. Operations: Water/Wastewater and Facilities 1. THAT the Ontario Clean Water Agency Performance Report for the Water and Wastewater Plants (2nd quarter) is accepted as presented. 2. THAT Council approves Ontario Clean Water Agency (OCWA) funding proposal for the Investing in Canada Infrastructure Program (ICIP) Green Stream Stage II; AND THAT the OCWA professional fees to complete the application of $3,900.00 are approved. 3. THAT Council approve the Ontario Clean Water Agency (OCWA) expenditures as presented totalling, $16,732.11 (Invoices WO2133465, 2208496, 2224302, 2267681, 2316209) Fire and Protection and Emergency Management 1. THAT the Fire Call and By-Law Breakdown Reports are accepted as information; AND THAT the Draft

Page 2 of 14 Regular Council Meeting - September 21, 2021 THAT the Special Council Meeting Minutes for Tuesday, September 14, 2021, be approved as amended.

THAT Council approve Request for Tender MV2021-05 Combermere Community Centre and South Fire Hall for one generator at $45,413.20 (excluding HST); AND THAT Request for Tender (RFP - MV2021-06 Barry's Bay North Fire Hall Back-Up Generator be approved at $23,036.67 (excluding HST); AND THAT both are subject to requirements of the contract and that it be applied against account 1-26-00-799998 Emergency Preparedness Capital Expenditures.

THAT By-Law 2021-68 Being a By-Law to provide for the closing and stopping up part of an original allowance for road along Trout Lake, in front part of Lot 20, Registered Plan 549, Jones, now in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting landowners; AND THAT Being a By-Law to provide for the closing and stopping up part of an original allowance for road along Trout Lake, in front of Part Lot 20, Registered Plan 549 and in front of Part of Lot 154, Range B South, Jones, now in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting landowners be given third and final reading this 21st day of September, 2021.

THAT By-Law 2021-69 Being a By-Law to provide for the closing and stopping up part of an original allowance for road along Long Lake, in front of Lot 31, Registered Plan 348, Radcliffe, now in the Township of Madawaska Valley in the County of Renfrew and part of an original allowance for road between Lots 10 & 11, Concession 10, Radcliffe, now in the Township of Madawaska Valley, County of Renfrew for the sale thereof to the abutting landowners be given third and final reading this 21st day of September 2021.

THAT By-Law 2021-70 Being a By-Law to provide for the closing and stopping up part of an original allowance for road along Long Lake, in front of Lot 30, Registered Plan 348, Radcliffe, now in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting landowners be given third and final reading this 21 day of September 2021.

THAT By-Law 2021-71 Being a By-Law to provide for the closing and stopping up part of an original allowance for road along Long Lake, in front of Lot 29, Registered Plan 348, Radcliffe, now in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting landowners be given third and final reading this 21st day of September 2021.

THAT By-Law 2021-72 Being a By-Law to provide for the closing and stopping up part of an original shoreline road allowance along Long Lake, in front of Lot 28, Registered Plan 348, Radcliffe, now in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting landowners be given third and final reading this 21st day of September, 2021.

THAT By-Law 2021-73 Being a By-Law to provide for the closing and stopping up part of the shore road allowance along Long Lake (AKA Halfway Lake) in front of Lot 17, Registered Plan 520, Radcliffe, now in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting landowners be given third and final reading this 21st day of September 2021.

THAT By-Law 2021-74 Being a By-Law to provide for the closing and stopping up part of an original allowance for road along the shore of Green Lake in front of Lots 4 & 5, Concession 9, Geographic Township of Radcliffe now in the Township of Madawaska Valley in the County of Renfrew, Being Part of PIN 57583-0183 (LT) and for the sale thereof to the abutting landowners be given third and final reading this 21st day of September 2021.

THAT By-Law 2021-75 Being a By-Law to provide for the closing and stopping up part of an original shore road allowance along Kamaniskeg Lake fronting Lot 29, Concession 1, Geographic Township of Sherwood now in the Township of Madawaska Valley in the County of Renfrew, Being Part of PIN 57562-0157 (LT) and for the sale Page 6 of 14 Regular Council Meeting - September 21, 2021 thereof to the abutting landowners be given third and final reading this 21st day of September, 2021.

THAT By-Law 2021-76 Being a By-Law to provide for the closing and stopping up part of an original shore road allowance along Blackfish Bay in front of Lot 5, Concession 8, Geographic Township of Radcliffe now in the Township of Madawaska Valley in the County of Renfrew, Being Part of PIN 57584-0181 (LT) and for the sale thereof to the abutting landowners be given third and final reading this 21st day of September, 2021.

THAT By-Law 2021-77 Being a By-Law to provide for the closing and stopping up part of an original shore road allowance along Blackfish Bay in front of Lot 5, Concession 8, Geographic Township of Radcliffe now in the Township of Madawaska Valley in the County of Renfrew, Being Part of PIN 57584-0181 (LT) and for the sale thereof to the abutting landowners be given third and final reading this 21st day of September, 2021.

THAT By-Law 2021-78 Being a By-Law to provide for the closing and stopping up part of an original allowance for road along the Madawaska River, in front of Lot 8, Concession 3, geographic Township of Radcliffe, now in the Township of Madawaska Valley in the County of Renfrew and for the sale thereof to the abutting landowners; AND to govern the acquisition of lands in Lot 8, Concession 3, in the geographic Township of Radcliffe, now in the Township of Madawaska Valley in the County of Renfrew for road widening purposes be given third and final reading this 21st day of September, 2021.

THAT the Zoning By-Law for Susan Jane Beahen, County File #ZB2126.11 be passed; AND FURTHER THAT a site plan agreement is entered into as outlined in the County of Renfrew recommendations.

THAT By-Law 2021-91 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley as amended be given first and second reading this 21st day of September, 2021.

THAT By-Law 2021-91 Be given third and final reading this 21st day of September, 2021.

THAT By-Law 2021-92 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given first and second reading this 21st day of September, 2021.

THAT By-Law 2021-93 Being a By-Law to decrease the speed of motor vehicles from Statutory Speed Limits be given first and second reading this 21st day of September, 2021.

THAT By-Law 2021-93 Be given third and final reading this 21st day of September, 2021.

THAT By-Law 2021-94 Being a By-Law to give authorization to Hydro One Networks Inc., for the installation of an underground cable service along Tamarack Road be given first and second reading this 21st day of September 2021.

THAT By-Law 2021-94 Be given third and final reading this 21st day of September, 2021.

THAT By-Law 2021-95 Being a by-law to authorize the entering into and execution of a Development Agreement between Stephen Alexander Spanik, the Township of Madawaska Valley and Bradley Harold Snoulten be given first and second reading this 21st day of September, 2021.

THAT By-Law 2021-95 Be given third and final reading this 21st day of September, 2021.

THAT By-Law 2021-96 Being a By-Law to dedicate land as public highway be given first and second reading this 21st day of September, 2021.

THAT By-Law 2021-96 Be given third and final reading this 21st day of September 2021. Page 10 of 14 Regular Council Meeting - September 21, 2021

THAT Council authorizes the discharge of outstanding mortgage from Andrew J. Yantha Contracting Ltd. secured upon Lots 14, 15, 16, 19, 20, 21, 22 and 23, Plan 596, Township of Madawaska Valley, County of Renfrew.

THAT Council approve sponsorship to the OV Boss Babes Podcast project in the amount of $199.00 for four episodes sponsoring four local businesses.

THAT the Meeting enters In-Camera Session at 11:05 a.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees", "labour relations or employee negotiations", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", "a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organizations". Ontario Municipal Act 2001, c.25, s.239 (2)(b)(d)(f)(i) 1. Council in Committee Meeting Minutes - In-Camera - September 7, 2021 2. Special Council Meeting Minutes - In-Camera - September 14, 2021 3. Report by CAO/Clerk - RFP's for Service Delivery and Delivery Charges

THAT the Meeting return to Open Session at 11:34 a.m.

THAT Council award the Request for Proposal (RFP) for Operational Service Delivery Review 2021-08 to Municipal Government Wayfinders at a cost of $$69,947(including HST); AND THAT Council award the RFP for Development Charges for Watson & Associates at a cost of $29,267 (including HST); AND THAT Council directs the CAO/Clerk to schedule an education session for staff, Council and the public with Watson & Associates prior to the passing of the Development Charges By-law.

THAT By-Law 2021-97 Being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of September 21st, 2021 be given first and second reading.

THAT By-Law 2021-97 Be given third and final reading this 21st day of September 2021.

THAT the Meeting adjourn at 11:49 a.m.