Regular Council Meeting

THAT the Regular Council Meeting Agenda for Tuesday, February 15, 2022, is approved as presented.

THAT the Public Meeting Minutes for January 11, 2022, be approved as presented. Page 1 of 11 Regular Council Meeting - February 15, 2022

THAT the Special Council Meeting Minutes for January 27, 2022, be approved as amended.

THAT the Council in Committee Meeting Minutes including all Committee recommendations for February 1, 2022, are approved as amended

THAT the Special Council Meeting Minutes for February 3, 2022, be approved as presented.

THAT Council directs the CAO/Clerk to prepare a report for the April Council in Committee Meeting outlining the proposed scope and costs associated with completing a short-term rentals review, including but not limited to consultation with stakeholders, other municipalities, and resources, timelines and costs associated with the review; AND THAT the report includes staff recommendations on how to proceed.

THAT the Meeting enters In-Camera Session at 10:34 a.m. to discuss matters pertaining to "the security of the property of the municipality or local board," "personal matters about an identifiable individual, including municipal or local board employees," "a proposed or pending acquisition or disposition of land by the municipality or local board," Ontario Municipal Act 2001, c.25, s.239 (2)(a)(b)(c). 1. Frank Cowan Insurance (scheduled for 10:30 a.m.) 2. Report from Treasurer - February 11, 2022 RE: Cowan Insurance Group - Manulife Employee Group Benefits 3. Council in Committee Meeting Minutes - In-Camera - February 1, 2022

THAT the Meeting Return to Open Session at 12:32 p.m.

THAT Council directs staff to authorize Pinchin Ltd to proceed with the performance of services as outlined in the proposal dated February 1, 2022, as presented; AND THAT Council directs staff to bring back a by-law authorizing the agreement between Pinchin and the municipality for their services as presented for the period of 2022-2027 for Landfill Support Services. Page 4 of 11 Regular Council Meeting - February 15, 2022

THAT Council approves the Operations Manager recommendation to amend the Schedule of Fees By-law to reflect the increase Construction Demolition fees to $525.00 (52.50 per Cubic Metre) at Bark Lake Waste site.

That Council directs the Recreation and Community Development Coordinator to obtain estimates on replacing the Paul J. Yakabuski Community Center sign base and provide a report to Council on the costs and appearance of the new proposed base.

THAT By-Law 2022-14 A By-Law to amend By-Law Number 2006-26 of the Corporation of the Township of Madawaska Valley, as amended be given first and second reading this 15th day of February, 2022 as amended.

THAT By-Law 2022-14 Be given third and final reading this 15th day of February, 2022 as amended.

THAT By-Law 2022-15 Being a By-Law to authorize the entering into and the execution of an Agreement between Her Majesty the Queen in Right of Ontario, as represented Page 6 of 11 Regular Council Meeting - February 15, 2022 by the Minister of Municipal Affairs and Housing and The Corporation of The Township of Madawaska Valley - Township of Madawaska Council and Records Management Modernization be given first and second reading this 15th day of February 2022.

THAT By-Law 2022-15 Be given third and final reading this 15th day of February 2022.

WHEREAS healthcare funding is a provincial and federal responsibility; AND WHEREAS from 2009 to 2020 a total of $415.4 million has been transferred from municipal operations to fund and build provincial hospitals: AND WHEREAS remaining long-term commitments to hospitals stand at $117.5 million (as of 2020), which will also be financed from municipal operations; AND WHEREAS a hospital is one of many public services that contributes to healthy communities; AND WHEREAS municipal contributions to provincial hospitals takes away from the resources available for other municipal services that contribute to the health and well-being of residents; Page 7 of 11 Regular Council Meeting - February 15, 2022 AND WHEREAS a community’s total contribution to local hospitals also includes the donations made by benevolent individuals, groups, and businesses along with municipal contributions; AND WHEREAS a community’s required local share is to pay 10% of capital construction costs and 100% of the cost of equipment, furniture, and fixtures, which includes medical equipment with big-ticket prices: MRI machines, CT scanners, and x-ray machines; AND WHEREAS this translates to a 70% provincial share and 30% local share (individuals, groups, businesses, and municipalities) of the overall cost of provincial hospital operations and capital projects; AND WHEREAS the adoption of the “design-build-finance” hospital construction model (also known as alternative financing and procurement or P3 projects), h

THAT the Meeting enters In-Camera Session at 1:22 p.m. to discuss matters pertaining to "personal matters about an identifiable individual, including municipal or local board employees," " Ontario Municipal Act 2001, c.25, s.239 (2)(b). 4. Human Resources 4.1 Special Council Meeting Minutes - In-Camera - February 3, 2022 4.2 CAO/Clerk Human Resouce Status Update

THAT the Meeting return to Open Session at 2:50 p.m.

By-Law 2022-16 Being a By-Law to confirm the proceedings of the Council of the Corporation of the Township of Madawaska Valley at a Council Meeting of February 15th, 2022 be given first and second reading.

THAT By-Law 2022-16 Be given third and final reading this 15th day of February 2022.

THAT the Meeting adjourn at 2:51 p.m.